Background
The African Union Inter-African Bureau for Animal Resources (AU-IBAR)
is a specialized technical office of the Department of Agriculture,
Rural Development, Blue Economy and Sustainable Environment (DARBE) of
the African Union Commission (AUC). AU-IBAR’s mandate is to support and
coordinate the utilization of livestock, fisheries and wildlife as a
resource for both human well-being and economic development in the
African Union member states (AU-MS) and Regional Economic Communities
(RECs).
This mandate is delivered in line with the AU-IBAR programme
priorities through various projects. In the course of project
implementation, AU-IBAR undertakes extensive procurements for services,
goods, consultancies and works; engages extensively with partners on
funding arrangements; and provides funding to implementing partners
through grants and sub-delegation agreements.
AU-IBAR with the support of its partner, Bill and Melinda Gates
Foundation, has secured funding to implement a Resilient Feed and Fodder
Systems (RAFFS) project, a part of which will be utilized to engage a
Consultant to support the Procurement Unit.
Objective of the Consultancy
The main objective of the consultancy is to provide responsive,
effective, and quality expert procurement services to internal staff and
project partners, while achieving best value for money, ensuring a
competitive, fair and transparent process, and to support the overall
planning and execution capacity of AU-IBAR.
Tasks
Under the direct supervision of the Director of AU-IBAR, the
incumbent will undertake the following areas of work so as to achieve
the objectives of AU-IBAR:
- In consultation with Business Units of AU-IBAR, support in the
preparation, updating, implementation, and monitoring of the procurement
plan;
- Undertake the procurement of goods and services as per the internal procurement policies, manuals, and guidelines;
- Review specifications and Terms of Reference (TORs) to ensure completeness, accuracy, and compliance with quality standards;
- Prepare bid documents required to facilitate procurement operations,
including requests for quotation, requests for Expressions of Interest,
Procurement Notices, Bidding documents, Tender Evaluation Reports,
contracts, and other related documents;
- Participate in the evaluation of proposals and related tasks, as may
be required, and as per internal procurement policies, manuals and
guidelines;
- Draft, negotiate, and finalize contractual correspondence and documents until the award of contracts;
- Prepare monthly status reports on procurement activities in consultation with other procurement colleagues;
- Carry out regular market assessments to maintain accurate knowledge of market prices for most common goods and services;
- Capture procurement data and identify progress towards the
achievement of procurement schedules, including updating and maintaining
procurement records and filing system as per AU-IBAR’s policy;
- Provide procurement advice to the AU-IBAR internal team and project partners where applicable;
- Expeditiously follow up supply of goods and services and submit payment requests to the finance unit for action;
- Prepare minutes and reports of procurement committee meetings including obtaining the necessary AU-IBAR internal approvals;
- Perform any other procurement activities as may be requested by the AU-IBAR Director.
Duration of the Assignment
The estimated duration of the assignment is six (6) months. The
selected candidate should be available to undertake this assignment with
minimum delay.
Duty Station
The consultant will be based in AU-IBAR offices in Nairobi, Kenya and
will work within the stipulated working hours for the office with
travel on specific assignments agreed with the AU-IBAR Management.
Fees
The remuneration for this Consultancy is set at P2 step 5. (Local USD 5,303.34; International USD 6,550.08).
Expenses for missions will be covered separately in accordance with the
applicable African Union Commission rules and regulations. Fees shall
be payable upon submission and approval of monthly progress reports.
Supervision
The Project Procurement Officer will be under the functional and
administrative supervision of the AU-IBAR Director but will work in
consultation with all AU-IBAR Units and staff.
Requirements
Educational Qualifications
The successful candidate shall have a Bachelor’s degree in
Procurement, Logistics, Business Management, Business Administration
Supply Management, International Business, Public Administration or
related/similar fields or any other related discipline with 5 years
continuous experience in providing procurement, logistics or related
program management services support for a public and/or private sector
agency or program of considerable complexity and size of experience. A
Master’s degree will be an added advantage.
General professional experience
- Experience in a procurement office environment is desirable;
- A minimum of five (05) years of relevant work experience in
logistics, procurement, administrative services or related areas is
required;
- Record of familiarization of institutions and mandates, procurement
procedures and documentation of AU-IBAR, AUC or RECs would be an added
advantage;
- Good knowledge of procurement processes, challenges and lessons on the continent
Specific professional experience
- Experience in an international work environment is highly
desirable. Specific knowledge and experience in the African Union
Commission and/or other organizations (e.g. USDA, European Union; AfDB)
procurement procedures will be an added advantage;
- Experience in training, capacity building and improvement of
procurement systems in an international organization or large
institution;
- Experience working with Enterprise Resource Planning (ERP) system (such as SAP) or similar system is desirable;
- Good knowledge of standard procurement methods and procedures following UNCITRAL model law is desirable
Skills and Competencies
-
Professionalism - Proven expertise procurement;
demonstrated in-depth technical knowledge and proven analytical skills
on issues related to sourcing of goods, services and works;
-
Planning and organizing - Proven ability to plan and organize work within procurement; ability to make timely decisions;
-
Communication - Effective written, oral and
presentation skills, particularly ability to present information in a
concise and accurate manner; ability to develop consensus among people
with varying points of view.
-
Teamwork - Excellent interpersonal skills and ability
to operate effectively across organizational boundaries; ability to
establish and maintain effective working relations with people of
different national and cultural backgrounds with respect for diversity.
-
Judgement/Decision-making - Good judgement and
initiative, imagination and resourcefulness, energy and tact, ability to
ensure an effective work structure to maximise productivity and achieve
institution’s goals.
- Proficiency in using the Microsoft Office suite (Word, Excel, PowerPoint) including excellent web navigation skills;
- Excellent analytical skills and report writing.
Language requirement
Proficiency in at least one of the AU working languages (English,
French, Arabic, and Portuguese) is a must (oral and written); Knowledge
of Swahili is an added advantage.
Evaluation and qualification Criteria
The applications will be evaluated on the basis of the criteria set out above and marks awarded as follows:
Criteria Scores (%)
Education and qualifications relevant to the assignment 25
Relevant work experience (at least 5) years 35
Specific Experience and Understanding of AUC and other (e.g. USDA, European Union) procurement procedures and documentation 30
Proficiency in at least one of the AU working languages (English, French, Arabic, and Portuguese) 10
Total 100
The minimum technical qualification is 70.
Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
How to apply
Submission of Applications
The AU-IBAR now invites eligible Individual Consultants (“Consultants”) to submit the following documents in their application:
- Detailed curriculum vitae
- Signed declaration on exclusion criteria (format provided)
- Copies of academic qualifications
- Copy of identification documents (s) e.g. national passport biodata
page. Interested Consultants should provide information demonstrating
that they have the required qualifications and relevant experience to
perform the Services.
The proposal and supporting documents should be submitted in English.
The deadline for submission of proposals is 26th February 2024.
Interested applicants are requested to submit their application via
email to: procurement@au-ibar.org with a copy to:
alexander.eyong@au-ibar.org
Documents forming part of this application:
- Terms of reference
- Declaration on exclusion criteria
- Data protection and privacy statement
Attachments
Terms of Reference (English Version)
AU-IBAR Personal Data Protection and Privacy Statement
AU-IBAR Declaration Form
Statement of Exclusivity and Availability