Accounts Assistant Job Vacancy in Nairobi, Kenya

Position Title: Accounts Assistant

JOB OBJECTIVE:           

 To provide accurate, meaningful and timely financial information, maintenance of the books of accounts. Perform accurate bookkeeping, reporting and payroll duties in addition to debt collection.

 JOB RESPONSIBIITIES:

  1. Timely processing and payment of creditors which should be reconciled by respective statements.
  2. Generate and send out invoices
  3. Management of petty cash transactions
  4. Follow up on, collect and allocate payments
  5. Monitor customer account details for non-payments, delayed payments and other irregularities
  6. Research and resolve payment discrepancies
  7. Prepare profit and loss statements, monthly expense comparison, bank reconciliations and petty cash reports
  8. Review Accounts Receivables aging to ensure compliance
  9. Producing an accurate set of monthly, quarterly, half yearly and annual management accounts, with comparisons to forecasts and previous periods by 5thof every month
  10. Preparing profit and loss accounts and the balance sheet for management;
  11. Ensuring ALL taxes are paid on time i.e. VAT & corporate taxes.
  12. Communicate with customers via phone, email, mail or personally
  13. Assist with month-end closing
  14. Monthly bank reconciliation statements accounts by 5thof every month;
  15. Preparation of organization payroll and filling all relevant statutory deductions i.e. NHIF, PAYE, NSSF; and P9 forms when required. E-mail pay slips to employees by the 1st of each month
  16. Scan and catalogue all supplier invoices and receipts in a methodical way for ease of payment
  17. Enter all invoices into Quick Books.
  18. Send all payment confirmations to suppliers
  19. Prepares payments by verifying documentation, and requesting disbursements.
  20. Supervise the input and handling of financial data and reports for the company's automated financial systems.
  21. Assist in documentation and monitoring of internal controls
  22. Review cash receipts journal entry
  23. Collect data and prepare monthly metrics

Required Skills and Qualifications:

  1. 3-4 years’ experience
  2. CPA 3, ACCA Finalist
  3. BCOM or Finance degree is preferable
  4. Proficient in QuickBooks, Excel, Word, Outlook, and Access
  5. Knowledge of general bookkeeping procedures
  6. Knowledge of general accounting principals

Key Competencies

  1. Attention to detail and accuracy
  2. Good verbal and written communication skills
  3. Organizational skills
  4. Customer service skills
  5. Data Entry
  1. Amazing ability to multi-task and handle challenging priorities
  2. Extremely organized with detailed attention
  3. Strong written and verbal skills

Personal attributes:                 

  1. Good communicator.
  2. Good interpersonal skills.
  3. Confident.
  4. Courteous.
  5. Flexible and adaptable.
  6. Good listener.

Interested candidates are invited to strictly email their cover letter and CV, to careers@orchidhr.co.ke before end of day 19th January 2024. Only short listed candidates will be contacted

 

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