Johanniter-Unfall-Hilfe
Position Title: Logistics and Procurement Intern
Background
Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Non-Governmental Organization implementing interventions in Emergency Response and Preparedness, Health and Livelihoods in Latin America, Southeast Asia, Africa and Europe, with its headquarters in Berlin, Germany. In Kenya, the organisation has been active since 2005 supporting local partners in various fields such as health care, disaster risk reduction, nutrition, food security and livelihoods. In May 2011, Johanniter opened an office in Nairobi in order to enhance its Kenya programme and strengthen the cooperation with its local partners.
Currently, together with our Kenyan partner organizations, Johanniter is implementing several projects throughout the country, including disaster relief and disaster preparedness activities and a livelihoods project in Turkana. Additionally, Kenya is part of a regional project together with South Sudan and Uganda. The project, funded by the German Foreign Office, focuses on South Sudanese refugees and is implemented together with local partner organizations in the sectors of Health, WASH and livelihoods.
Job Responsibilities and Accountabilities
Overall job purpose
To provide logistics support on various tasks within the Logistics & Procurement Department.
Tasks:
Logistics duties:
- Making bookings for taxi, hotel and flights.
- Reviewing and organizing taxi vouchers before payment.
- Organizing invoices and procurement documents for payment.
- Following up payment receipts from suppliers.
- Setting up meeting rooms & venues.
- Coordinating low value procurement
- Assist in bids analysis (preparing quotation evaluation table).
- Performs general photo-coping of documents.
- Filing (soft and hard) of procurement and logistics documents.
- Assist in keeping and updating key procurement & logistics contacts.
- Assists in updating procurement tracker.
- Assist in updating asset register.
- Assist in tagging of assets and inventory.
- Issue out assets/travel items (equipment) to staff.
- Maintaining monthly payment tracker.
- Supervise minor services/works in the office (like repair works).
- Performs other tasks as may be assigned by the logistics &procurement manager relevant to the position.
Person Specification
Professional Qualifications and Experience:
- Degree in procurement and logistics or any other relevant Degree.
- 1 year or less experience in logistics & procurement or similar position.
Skills:
- Good interpersonal skills
- Fluency in English with excellent verbal and written communication skills
- Strong organizational skills
- Attention to detail.
- Team player
- Have basic computer skills.
How to apply
- Johanniter is an equal opportunity employer that values diversity. Suitable candidates with disabilities are encouraged to apply.
*We require background checks (incl. criminal record and reference checks) to protect the vulnerable and prevent abuse. *
- Applications for this position (including a cover letter, CV with reference contacts of three former supervisors and academic/ professional certificates) should be sent to recruitment.kenya@johanniter.de until 23rd September 2023 before 11.59 PM East African Time (EAT).
- Please indicate Logistics Intern in the subject line of your e-mail and in the application mention your earliest date of availability.
- Only complete applications will be considered. Only short-listed candidates will be notified.