Finance Officer Job Vacancy in Nairobi, Kenya

Tetra Tech 

Position Title: Finance Officer

Company Overview:

Tetra Tech is a leading provider of consulting and engineering services worldwide. It supports government and commercial clients with innovative solutions focused on international development, climate mitigation and adaptation, environmental sustainability, biodiversity, conservation, land reform, infrastructure, urban development, transport, water, and resource management. With 27,000 associates worldwide in over 120 countries, Tetra Tech’s capabilities span the entire project cycle.

Tetra Tech International Development Europe is Tetra Tech’s European business unit focused on International Development. We are based in London with offices in Kenya, Nigeria, Poland, and the Netherlands. We deliver international development programmes focused on economic growth, governance and justice/security, and infrastructure, for clients such as the UK’s Foreign, Commonwealth and Development Office (FCDO) and Department for Business, Energy and Industrial Strategy (BEIS), the United Nations, the European Union, the European Investment Bank and other donors and funding agencies. We also have a strong in-house Monitoring, Evaluation, Research and Learning Practice consisting of 35 evaluators, statisticians, economists, social scientists, and research managers.

Over Values:

We are committed to maintaining business practices that honour and protect the dignity and integrity of everyone with whom the company conducts business, employs, and serves. As a leading international development organisation, we fully support continued progress and improvement within the development community to make development initiatives more effective. We are also committed to addressing various cross-cutting issues relevant to international development to ensure that all people can access and enjoy the benefits of our activities.

  • We value our people: we support the development of our people, ensuring that the environments in which they work are fair, safe, and flexible.
  • We deliver quality results: we go the extra mile to deliver value for our clients, impact for beneficiaries and a fair financial return for the company to grow sustainably.
  • We collaborate effectively: we work authentically with our clients, beneficiaries and partners and strive to always communicate clearly and openly.
  • We encourage creativity and innovation: we encourage entrepreneurial thinking and provide the freedom, support and investment for new ideas and initiatives.
  • We operate with integrity: We will do the right thing, be honest and keep to our commitments.

Location: Nairobi, Kenya

Contract Type: 5 Months Fixed Term, Full-time - with the potential for extension pending the programme's extension

Working Hours: Monday to Friday, 40 hours per week

Salary & Benefits: Competitive Salary & Benefits

Job Overview and Reporting Line:

Reducing Insecurity and Violent Extremism in the Northern and Coastal regions of Kenya (REINVENT) is a five-year programme funded by the UK Foreign, Commonwealth and Development Office (FCDO). REINVENT is implementing 4 workstreams that cover Policing, Countering Violent Extremism, Tackling Violence against Women and Girls (TVAWG), Election Security, and adaptation, learning and communications. REINVENT additionally has three crosscutting themes closely linked to peace and conflict resilience: improving climate change resilience, conflict sensitivity and gender mainstreaming. REINVENT works with strategic state and non-state actors and other stakeholders to enhance safety, security and stability in 12 counties. REINVENT has a strong focus on building new knowledge and learning to improve the design and implementation of interventions in a complex context. Research and evidence are a key and integral part of the programme.

The Impact of the REINVENT programme is “Improved community safety and security as measured by the effect on inclusive and equitable development, investment and service delivery in Kenya.” The Outcome is “Improved state and non-state actors' collaboration in a mutually accountable and inclusive manner to respond effectively to root causes of violence”.

The outputs are:

· Accountable and effective police (and other security agencies) addressing community security, violent extremism and election security.

· Strengthened agency of women and girls in peace, safety and security.

· Intra and inter-institutional commitment to address the root causes and drivers of conflict.

· Knowledge and evidence generated and utilised to enhance community and institutional learning and adaptation.

The REINVENT program is seeking a Finance Officer who will be responsible for providing support to the implementation of the RE-INVENT programme and TT Shared Kenya services by supporting accurate and consistent financial management.

Based primarily in Tetra Tech’s Nairobi office, this role will report to the REINVENT Finance and Grants Manager and has no direct reports. The Officer will work closely with the Finance and Grants Manager and the Head of Finance.

Main Duties:

• Ensure financial transactions are properly authorized, recorded, have adequate supporting documentation, are filled, maintained and can be easily extracted for the purpose of preparing financial statements, and financial audits.

• Review of Petty Cash book and ensure that the transactions are properly authorized and supported.

• Ensure Bank Reconciliations are done in good time and filed as required.

• Ensure payments and acquittals are processed in good time. This includes regular updates to the advance register.

• Ensure payments are posted in the QuickBooks Accounting Software.

• Check and ensure that all procurement processes and expenditures of the project are in accordance with the Tetra Tech procedure during payments and acquittals of advances.

• Check budget lines to ensure that all transactions are booked to the correct budget lines.

• Support procurement in the management of supplier contracts, contract tracking and order follow-up.

• Ensure that project-related taxes are processed and paid in good time. This will entail the review of the I-tax ledger on a regular basis identifying unpaid taxes and informing the Head of Finance of the same.

• Ensure the Advance Register is up to date and pending advances are followed up regularly Support the programme team in ensuring Programme Internal requests are processed in good time.

• Support the Finance and grants Manager in the review of partner financial reports, partner acquittals, partner payments and conducting spot checks.

• Support the Finance & Grants Manager in conducting Partner Internal Audits & spot checks.

• Assist in maintaining the Partner Asset Register.

• Support the Finance & Grants Manager and PMU in conducting Partner Due Diligence and Onboarding.

• Support the Finance & Grants Manager in maintaining the Partnership Disbursement Tracker.

• Support the Head of Finance in processing Tetra Tech International Development Kenya-related expenses and any other shared project expenses.

• Support the Head of Finance in processing Tetra Tech International Development Kenya tax returns including VAT, Instalment Taxes and Corporate Taxes.

Aptitude and skills:

  • Adhere to all security advice from Tetra Tech’s Risk Management Team.
  • Adhere to Tetra Tech International Policies and Procedures as outlined in the Operations Manual.
  • Adhere to Tetra Tech International’s behaviours: Ingenuity, Collaboration, Respect, Intelligent Risk, Integrity and Delivery.
  • Engage in the activities of the Programme Management Team and contribute to the progression of the programme, to ensure delivery of project outputs and outcomes in line with RE-INVENT’s logframe. This will involve routine programme meetings (each week) to undertake a detailed review of progress against the logframe, adjusting work plans and resourcing on an ongoing basis to remain on track.

Special Requirements:

  • Some out-of-hours work may be required.
  • Any other duties as may be required for the exigency of the programme.

Equality, Diversity, and Inclusion:

Tetra Tech prides itself on a workplace culture that advances equality, diversity, and inclusion and ensures the workplace is free from discrimination, harassment, bullying, racism and hate speech of any form regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage, and civil partnerships. We encourage applicants from diverse backgrounds to apply for this role.

Think you have what it takes but are not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you're passionate about what we're building, we look forward to hearing from you.

Disability Confident Employer:

Disability Confident is a UK government scheme where employers receive support to create and foster diverse and inclusive workplaces. We have self-identified as a registered disability confident participant.

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Tetra Tech International Development has robust policies and guidelines which exemplify our commitment to safeguarding and technical excellence in gender equality. Our team of dedicated GEDSI advisers work closely with our staff and partners to ensure a context-specific and consistent approach is applied to all of our programmes to improve the livelihoods of the world’s most marginalised groups.

All applicants must have the right to work in Kenya.

How to apply

Please click here to apply.