Office Administrator Job Vacancy in Kenya

Position Title: Office Administrator 

Industry: Legal

Location: Nairobi

Gross Salary: KShs 30k – KShs 40k

Our Client is a Law firm and they are looking to hire an Office Administrator to handle their Admin and part of the Accounts departments.

Key Responsibilities

  • Handles incoming and outgoing calls (receive calls, screens, and routes).
  • Receives incoming documents, and distributes them to the concerned person.
  • Set up and coordinate meetings.
  • Maintain hard copy and electronic filing system for Admin files ​and legal documents relating to office operations.
  • Maintains and updates the directory of company contacts.
  • Maintain a pool of suppliers for print material reproduction, courier services, etc.​
  • Liaise with the corporate services department for office operations ​(e.g. trade licenses, office leasing, telephone registration, etc.).​
  • Book and keep records of the company’s subscriptions and office. ​
  • Vendors report and paperwork for sales, admin, and accounts departments.
  • Entering general accounting transactions on a day-to-day basis such as invoices, purchase orders, official receipts, and payment vouchers in a computerized accounting system.
  • Knowledge of preparing cash flow statements.
  • Maintain fixed asset register.
  • Prepare payroll and know about social security tax, income tax, and other applicable tax rules.
  • Prepare bank reconciliation statement.
  • Maintain and organize the necessary records/files to support transactions related to the area of assignment.
  • Should be good at drafting letters.
  • Liaise with banks, auditors, and other governmental bodies.

Key Qualifications

  • Degree in Accounting/Business or related field.
  • At least 3 years of experience in a busy and fast-paced environment.
  • Must be conversant with QuickBooks.
  • Must have excellent interpersonal skills and the ability to work in a team.
  • Must have attention to detail.
  • Ability to multi-task and get things done to completion.
  • Able to meet strict deadlines.

How to Apply

If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Office Administrator) to before 3rd Aug 2023.