Administrator Career Opportunity at Kenya Orient Life Assurance

Kenya Orient Life Assurance


Reports To: General Manager

Purpose of the Position: Responsible for general office administration and ensure timely procurement of goods and services at competitive prices in line with the company policy.

Key Tasks, Duties and Responsibilities

  • Coding of new intermediaries and maintaining their records.
  • Supervise and oversee the reception area and ensure customer service issues both internally and externally are adequately addressed.
  • Manage the customer service function adequately including handling customer queries and complaints through the company email.
  • Participate in events relating to customers/branding/synergy and those of the affiliated companies.
  • Facilitate activities of the customer appreciation week across all branches.
  • Participate in procurement processes of the company and to achieve cost effective procurement and stores management.
  • Facilitate insurance of company assets and disposal of obsolete company assets/ items.
  • Management of supplies and timely processing of utility bills.
  • Ensure safe custody of all stationery and control its stock with accountability on each item requisitioned.
  • Ensure all fixed assets are tagged and register updated upon acquisition.
  • Be part of KOLAL procurement committee as the secretary, book meetings, prepare and share the minutes.
  • Verifying policy status statements and printing for clients & financial advisors upon request.
  • Coordinate with branches and agency offices on reports and other office running issues.
  • Ensure all incoming and outgoing mail is efficiently managed.
  • Ensure business licenses and relevant permits are renewed accordingly.
  • Meeting rooms coordination.
  • Coordinating the compilation of Board Papers and Reports.
  • Manage company confidential and critical records and documents.
  • Facilitate the process of ISO certification upon budgetary allocation.
  • Co-ordinate appointments and meetings relating to the GM’s office in liaison with all staff.
  • Assist in booking meetings rooms for staff assigned/approved as assigned via new ERP system.
  • Coordination of all staff welfare issues.
  • Facilitating the induction /orientation of new staff members.
  • Facilitate travel and accommodation for staff travelling for official duty.
  • Ensure the office is maintained at the highest standard of cleanliness and neatness.
  • Repairs and maintenance is done and company premises are kept in a good condition.
  • Participate in sales force recruitment, training and appraisal.
  • Participate in team building activities.
  • Ensure staff punctuality is followed/adhered.
  • Any other duties as may be assigned.


  • Bachelor’s Degree Business Administration or in any related field.
  • Diploma in procurement or supply chain management an added advantage.
  • Minimum 3 years’ relevant experience preferably in the Administration function.

How to Apply:

If you are interested in the position and have the required qualifications, skills and experience, kindly CLICK HERE and apply on or before Wednesday, April 12, 2023.