Kenya Orient Life Assurance
Administrator
Reports To: General Manager
Purpose of the Position: Responsible for general office administration and ensure timely procurement of goods and services at competitive prices in line with the company policy.
Key Tasks, Duties and Responsibilities
- Coding of new intermediaries and maintaining their records.
- Supervise and oversee the reception area and ensure customer service issues both internally and externally are adequately addressed.
- Manage the customer service function adequately including handling customer queries and complaints through the company email.
- Participate in events relating to customers/branding/synergy and those of the affiliated companies.
- Facilitate activities of the customer appreciation week across all branches.
- Participate in procurement processes of the company and to achieve cost effective procurement and stores management.
- Facilitate insurance of company assets and disposal of obsolete company assets/ items.
- Management of supplies and timely processing of utility bills.
- Ensure safe custody of all stationery and control its stock with accountability on each item requisitioned.
- Ensure all fixed assets are tagged and register updated upon acquisition.
- Be part of KOLAL procurement committee as the secretary, book meetings, prepare and share the minutes.
- Verifying policy status statements and printing for clients & financial advisors upon request.
- Coordinate with branches and agency offices on reports and other office running issues.
- Ensure all incoming and outgoing mail is efficiently managed.
- Ensure business licenses and relevant permits are renewed accordingly.
- Meeting rooms coordination.
- Coordinating the compilation of Board Papers and Reports.
- Manage company confidential and critical records and documents.
- Facilitate the process of ISO certification upon budgetary allocation.
- Co-ordinate appointments and meetings relating to the GM’s office in liaison with all staff.
- Assist in booking meetings rooms for staff assigned/approved as assigned via new ERP system.
- Coordination of all staff welfare issues.
- Facilitating the induction /orientation of new staff members.
- Facilitate travel and accommodation for staff travelling for official duty.
- Ensure the office is maintained at the highest standard of cleanliness and neatness.
- Repairs and maintenance is done and company premises are kept in a good condition.
- Participate in sales force recruitment, training and appraisal.
- Participate in team building activities.
- Ensure staff punctuality is followed/adhered.
- Any other duties as may be assigned.
Requirements
- Bachelor’s Degree Business Administration or in any related field.
- Diploma in procurement or supply chain management an added advantage.
- Minimum 3 years’ relevant experience preferably in the Administration function.
How to Apply:
If you are interested in the position and have the required qualifications, skills and experience, kindly CLICK HERE and apply on or before Wednesday, April 12, 2023.