Position Title: Office Administrator
Location: Nairobi
Industry: Law / Legal
Job Summary: Our rapidly growing company is looking for an experienced office administrator to oversee operations across the office including performing clerical tasks.
The successful candidate will have great communications skills and experience in the field.
The ideal candidate should be a team player and enjoy working with a variety of clients.
We also value those who are ready to learn and adapt with a fast-paced work environment.
Applicants must be domiciled in Nairobi or willing to work in Nairobi.
Duties & Responsibilities
- Manage e-mails, letters, parcels, phone conversations, and other types of correspondence.
- Advise clients on general enquiries on their matters including hearing dates, outcome of precious court attendance, position of their cases among others.
- Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
- Create and update databases and records for financial information, personnel and other data.
- Undertake basic accounting including making withdrawals and deposits to various banks.
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
- Submit reports and prepare proposals and presentations as needed.
- Handle petty cash and disburse the petty cash to the staff as and when required.
- Provide administrative support.
- Drafting of correspondence and basic legal documents including agreements, affidavits, defenses, charge documents and securities generally.
- Make follow-up calls with clients, suppliers, witnesses, support institutions.
- Attend to emails from clients and make relevant follow ups.
- Maintain the records of all staff members.
- Ensure adherence to relevant company procedures and policies.
- Coordinate and participate in office space planning, maintenance and renovations when necessary.
- Settle bills including telephone bills, rent, etc.
- Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
- Complete tender applications as and when called upon.
- Maintain a record of expenditure and income of the firm.
- Perform any additional duties from time to time.
Knowledge and Skills:
- Solid knowledge of customer service, office management and basic book keeping procedures.
- Have an eye for detail and accuracy.
- Ability to use Microsoft office including Word, Excel, Access and PowerPoint.
- Knowledge on how to work with legal technology such as court filing, computer systems.
- Must have excellent interpersonal skills and the ability to work in a team.
- Proficiency in English and Kiswahili.
- Outstanding time management and typing skills.
- Ability to multi-task and get things done to completion. Able to meet strict deadlines
- Excellent planning and organizational skills
- Have a high level of integrity, as they will know about the earnings of many employees; confidentiality.
Educational Qualifications and Experience:
- Bachelor’s degree in a business related field.
- Diploma or Certificate in Law related studies is an added advantage
- Professional qualification is an added advantage.
- 5-8 years of experience in a law firm.
- Basic accounting skills.
How to Apply
Interested candidates are invited to strictly email their cover letter and CV, to careers@hrmconnection.com before end of day 27th March 2023.
Only short listed candidates will be contacted