Supply Chain Coordinator Job Vacancy in Nairobi, Kenya


Position Title: Supply Chain Coordinator

Location: Nairobi, Kenya

About us

We believe in a world in which every human life is valued, and health and human dignity are shared by all.

We believe that access to quality healthcare is a basic human right.

For more than 100 years, we have worked with global partners to deliver locally sustainable, quality healthcare solutions to women, children and their communities. We’re ready to make it 100 more.

We believe change starts with her.

We work tirelessly for women’s and children’s health because they are disproportionately affected by illness and poverty.

We know that healthy, educated, and empowered women are better able to raise healthy, educated, and confident children, and that communities depend on their livelihoods. We’re making an impact – learn more.

We believe in people.

We strive to live out our core values of collaboration, love, excellence and respect every day. We provide our employees with a competitive salary and a meaningful benefits package, with opportunities to learn and grow. We especially encourage all persons of diverse backgrounds to apply.

Job Summary

The CMMB Medical Donations Program team is responsible for generating, sustaining and growing Gift-in-Kind (GIK) product donations; developing strategic partnerships with pharmaceutical and medical supply manufacturers to raise resources to strengthen access to quality medications and healthcare systems in the developing world; and for supply chain management and distribution of high quality medicines and medical supplies through trusted partners (consignees) in the developing world.

Reporting to the Vice President, Medical Donations Program, the Coordinator – Supply Chain for
Kenya will work closely with US-based team and local consignee partners to facilitate and organize
the medical product offer and response process; data-collection, reporting and compliance; import
logistics and customs clearance; and consignee relationship management and support.


Procurement, import, logistics and inventory management

  • For shipments going to country, work with all relevant authorities and partners to secure pre-
    approvals, monitor shipment status, navigate customs clearance, organize storage and transportation to facilities.
  • Build systems to track the different sources of medical products in-country (both through donation and purchase) and work with MDP staff to understand the overall accessibility.
  • Analyze information on disease profiles in catchments served and available product streams to forecast product needs.
  • Engage with national and sub national health departments on evolving recommendations and gaps in essential medicines for appropriate public health facilities.
  • Provide support with product purchase to support special initiatives of Country Office Programs staff or other approved partners.
  • Maintain data in CMMB inventory management system
  • Provide support in development, updating, and institutionalization of clear context specific Standard Operating Procedures for the requests and distribution processes.
  • Communicate by email and shared project management software systems

Medical product offers and requests

  • Review all product offers from MDP, circulate to eligible CMMB Kenya partners and health facilities, collect responses, and compile submission to MDP team.
  • Submit requests for products to MDP and work with team to provide any additional information/context surrounding the requests.
  • Supporting beneficiary institutions in developing capacities for supply chain and commodity management processes.
  • Compile lists of critically needed items organized by facility, network, consignee, etc.

Data-collection, Reporting and Compliance

  • Collect and maintain current application data/information from CMMB Kenya partner facilities and health systems as well as other MDP consignee organizations. Maintain up-to-date records in CMMB systems.
  • Track and submit distribution reporting to MDP for each donation shipment received by CMMB Kenya to reflect final product allocations to recipient facilities.
  • Perform regular site visits to partner facilities to assess their
    • (i) pharmaceutical storage,
    • (ii) inventory control,
    • (iii) needs forecasting, and
    • (iv) general pharmaceutical best practices.
  • Surveys as needed.

Relationship management and partner support

  • Collect stories & photos of the impact of donations to patients, health facilities, and health networks.
  • Assist with capacity strengthening for partner facilities in a variety of best practice areas.
  • Perform research and outreach to eligible organizations in-country whose work could benefit from medical donations. Inform them of MDP and help them to complete application process.
  • Conduct regional outreach to pharmaceutical companies regarding partnership and contributions.

Qualifications and Experience:

  • BSc. in Supplies, Logistics or any relevant Business Degree
  • At least 5 years of experience in the supplies and logistics management, preferably with an International NGO or a pharmaceutical manufacturer
  • High attention to detail and ability to manage and track high volumes of information
  • Proficiency in Microsoft Office programs, including Excel
  • Ability to learn and utilize Inventory Management System
  • Ability to use and check email regularly
  • Knowledge of best practice procurement practices
  • Competence in procurement planning
  • Ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
  • Strong follow up and communication skills
  • High level of integrity
  • Keenness and accuracy
  • Health background and/ or demonstrated experience in working with health systems

How to Apply

Visit our CAREERS PAGE for more information and CLICK HERE to apply online.

All applications must be received by 25th January 2023.

Note: Only Shortlisted candidates will be contacted.