Projects Coordinator & Personal Assistant Job Vacancy in Nairobi, Kenya

Position Title: Projects Coordinator & Personal Assistant

Reporting To: Chief Executive Officer (CEO)

Location: Nairobi

Our client, in the insurance industry, is a pioneering and dynamic insurance company offering ethical and innovative products in risk management and mutual financial security services.

They are looking to fill the position of Projects Coordinator & Personal Assistant.

Job Purpose: Responsible for Project management of special projects within the CEO’s office and IBLT Projects and provision of high-level administrative support to the Chief Executive Officer.

Projects Coordinator Duties and Responsibilities

  • Prepare, present and defend proposals with the objective of commencing a new initiative or increasing/obtaining donor/partner funding/support for IBLT and/or other company Projects.
  • Identify and exploit new growth opportunities in various programs.
  • Partner with respective program teams to design and implement product development and promotion strategies aimed at increased business and/or awareness creation.
  • Manage internal and external special projects in coordination with other departments, including coordinating and participating in training.
  • Project monitoring to meet set objectives and milestones, including risk management.
  • Review marketing materials and promotions for projects as may be required.
  • Projects stakeholder and partner management and communication.
  • Prepare and/or review quarterly financial and narrative reports for projects.

Personal Assistant Duties and Responsibilities

  • Represent the CEO in various fora.
  • Participate in the drafting and/or review of agreements and contracts relating to general business, projects and programs in conjunction with the Legal department and/or the CEO.
  • Research, collect and analyze information, and prepare materials, documents and presentations for the CEO as well as for internal and external audiences.
  • Implement and/or oversee special projects assigned by CEO.
  • Create and maintain files, review drafts and finished documents for accuracy.
  • Participate in meetings, committees, workgroups and similar engagements as may be required.
  • Coordinate with the Executive Assistant to the CEO to manage CEO’s office and schedule.

Qualification, Experience, and Skills

Minimum Qualifications:

  • Bachelor’s Degree in Commerce, Business, Law, or related discipline from a reputable university.
  • Post-graduate degree in a relevant field.
  • Member of a relevant professional body.


  • Minimum five (5) years’ experience within a relevant industry
  • Minimum three (3) years’ experience as a P.A or Project Coordinator.
  • Experience in donor funding management.

Behavioral Traits:

  • Excellent research and writing skills including report writing.
  • Analytical and strategic thinking skills.
  • Excellent planning and organization skills.
  • Ability to work under pressure with limited supervision.
  • Excellent time management skills.
  • Excellent communication and interpersonal skills.
  • Strong leadership, and supervision skills.
  • Strong people management skills.
  • Excellent problem-solving and decision-making skills.
  • Stakeholder management skills.

How to Apply

To apply, submit your application on our ATS at by 13th JAN 2023 under the PROJECTS COORDINATOR & PERSONAL ASSISTANT job posting.

All applicants are advised to adhere to application guidelines for consideration.

Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.