NGO Director of Finance and Administration Job Vacancy in Chogoria, Kenya (350K)

Position Title: Director of Finance and Administration

Industry: NGO

Location: Chogoria

Gross Salary: Kshs 250k – 350k

Our client is an NGO dealing with community development in the areas of health, micro-enterprise and capacity building outside of Nairobi.

They are seeking to hire a Director of Finance and Administration who will be responsible for providing strategic leadership in business and financial planning, monitoring, management and reporting, including the development of policies, systems and processes that would safeguard the financial resources and lead to the attainment of set goals and objectives.

Key Responsibilities

Finance Department Oversight

  • Responsible for oversight of all finance activities of the organization (i.e.: cash & bank management, cash flow management, internal controls management, budgeting, reporting, tax issues and government compliance, payment processing and payroll, document management, inventory management etc).
  • Supervise the senior finance associate and the risk/compliance financial analyst
  • Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that specific programs have all the necessary funds for the operations as required
  • Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management and the Board by the 10th of each month.
  • Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with the organization’s guidelines and regulations.
  • Verify that appropriate segregation of duties exists to ensure effective support of office and field operations, and to protect the integrity of the organization’s financial and administrative operations
  • Prepare financial documents for auditing, ensure that accounts are audited yearly by assigned company and facilitate in the best way possible the audit process
  • Ensure that all the procurement procedures are respected and are operational in project offices in accordance with procurement principles
  • Responsible for the organization’s resources (staff, financial and material etc) and that they are being utilized with good care and according to the spirit of the organization
  • Ensure that stock and equipment management is effectively maintained and utilized
  • Maintain inventory tracking system and perform periodic reviews
  • Coordinate vehicles management, maintenance program, insurance and status monitoring
  • Work closely with the fundraising and grants coordinator/team
  • Work closely with the Micro-Enterprise and Public Health departments in regard to financial matters
  • Work closely with the internal and external auditors

Budget Management

  • Be part of the Board’s finance and budget committee
  • Help in the preparation of the annual budgets and forecasts with the finance and budget committee
  • Collaborate with the program managers, coordinators and senior management in preparation of initial programs’ budgets
  • Provide training in budget preparation to programs’ heads as need be
  • Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, corrected and explained as necessary
  • Ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively
  • Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with the organization’s procurement policies, procedures and donor’s grants and contracts requirements
  • Monitor burn rates, advise on spending projections, maintain and update the status of obligated funds

Financial Reporting

  • Prepare and revise finance and operations guidelines in order that they adhere to the organization and legal requirements
  • Prepare monthly, quarterly, semi-annual reports, and consolidated annual fiscal reports, and any other required donor submissions

Human Resources, Administrative & IT Management

  • Work and supervise the HR officer to ensure that the human resource functions such as:
    1. Recruitment & On-boarding,
    2. Learning & Development Guidelines,
    3. Retention Strategy,
    4. Regulatory oversight & Legal Compliance,
    5. People Management Strategies are properly resourced, structured, and well implemented
  • Work with the HR officer to properly establish proper administrative procedures and guidelines for the organization in terms of administrative management & information technology
  • Support to develop, prepare and implement safety and security policies and procedures to establish a safe working environment
  • Prepare and submit various administrative reports
  • Perform other duties as assigned


  • Contribute to maintaining teamwork, discipline, sound work relationships and productivity
  • Encourage a work environment of mutual respect where team members strive to achieve excellence
  • Ensure that proper communication channel is maintained between all offices and relevant people
  • Keep sound and effective relation with local partners and authorities
  • Ensure the Organization is well represented in the community that it serves

Requirement and Qualifications

  • Master’s degree in Finance, Business, Accounting or a relevant field
  • Bachelor’s degree in Finance, Business, Accounting or a relevant field; professional qualification in accounting desired
  • CPA (K) and member of ICPAK or any other recognized professional accounting qualification
  • Minimum of seven years of experience managing finance for an NGO; in-depth knowledge of NGO financial management, rules and regulations
  • Minimum of seven years of experience managing, in increasing roles of responsibility, finance, procurement, administration, logistics and/or human resource-related matters for an NGO
  • Proven ability to prepare multi-year budgets, donor financial reports and NGO audits
  • Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations as demonstrated by the ability to work both independently and within a team
  • Assess priorities and manage a variety of activities with attention to detail
  • Exceptional written, oral, interpersonal, and presentation skills and ability to effectively interface with senior management
  • Excellent oral and written communication skills in English
  • Expert computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
  • Very good knowledge of using QuickBooks and/or any other major accounting software used by NGOs
  • Ability to demonstrate traits of being a team player with colleagues; both senior and junior through respect and understanding
  • Experience as a leader, coach, mentor and staff trainer to develop the financial skills of colleagues
  • Proven leadership and capacity in negotiation and conflict management
  • Demonstrate experience to provide technical assistance to the organization and conduct training with diverse levels of expertise
  • Superior management skills; ability to influence and engage direct and indirect reports and peers
  • Ability and willingness to be very flexible and accommodating in difficult and changing working circumstances
  • Personal commitment to gender equality, child rights and social inclusion

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Director of Finance and Administration – NGO) to before 15th January 2023