Academic Registrar Job Vacancy in Nairobi, Kenya (120K)

Position Title: Academic Registrar – Training

Industry: Training

Reporting to: Operations & Partnerships Manager

Location: Nairobi

Gross Salary: KShs 100k – 120k

Our Client offers training to humanitarian professionals across the globe as well as supporting humanitarian and development work.

They are looking to hire an Academic Registrar who will be tasked with offering Leadership, Planning, Organizing, and Managing all of the activities related to Admissions, Enrolment records, and Registration of students, including serving as the official authorized keeper of Students Records.


  • Coordinate with other Trainers to plan for Webinars, training, and workshops as well as help moderate
  • Analyze and review reports to identify gaps in training and requests from participants who attend HG events.
  • Develop learning schedules for participants and conduct facilitation/guidance sessions for participants who need assistance.
  • Offering Guidance on journal papers, projects, and assignments.
  • Develop and manage a comprehensive academic support program as well as eliminate any barriers in the academic journey of the participants.
  • Guide students on academic goals and educational issues.
  • Assist students with course selection, study habits, and career selection and guidance on career advancement.
  • Prepare and maintain student records according to organizational policies and administrative regulations.
  • Client relationships in keeping tabs on the performance of students.
  • Collaborate with trainers and other key resource persons to prepare for training and development of training programs, tools, and case studies for successful programs and training events.
  • Pursue accreditation of training programs with relevant bodies.
  • Meet potential trainers to learn about them and introduce the organization to them and help see how we can collaborate to deliver programs that they have expertise on
  • Ensure effective coordination and implementation.
  • Formulate and implement the strategic plan for the company.
  • Ensure effective administrative systems are in line with best practices.
  • Formulate, Plan, and control the budget for the Department.
  • Overall control of the Student Management Information System and in charge of onboarding new participants to the LMS.
  • Oversee the Alumni relations and activities.
  • Spearheaded and supervise the admission and examination process.
  • Facilitate the issuance of student certificates, transcripts, and digital badges
  • Provide secretariat to student orientation and graduation.
  • Coordinate marketing of academic programs.

Perform any other duties and responsibilities as may be assigned by the management.
Authority from time to time.

Key Qualifications

  • Minimum of a Bachelor’s Degree in fields such as Project Management, Education, and any related field.
  • Certification/Experience/knowledge in Humanitarian Fields such as MEAL, WASH, etc.
  • Should have at least 5 years experience prior in a busy institution.
  • Must be well-versed with computer systems/Packages.
  • Candidates with a strong background in Humanitarian thematic area encouraged to apply
  • Proactive and possesses excellent leadership skills.
  • Candidates competent in both verbal and written multilingual. English and French are highly preferred.
  • A team player with exceptional interpersonal skills and good management skills.

How to Apply

If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Academic Registrar – Training) to before 20th Jan 2023.