Mission Aviation Fellowship Finance Officer Job Vacancy in Kenya

Mission Aviation Fellowship

Position Title: Finance Officer

Mission Aviation Fellowship is a Christian organisation.

As a worldwide partnership we operate over 135 aircraft from bases in more than 30 countries, serving about 2,500 destinations; these aircraft are used to enable aid and development agencies, missions, national churches, and other local groups, bringing hope, help and healing.

MAF in Kenya has 2 aircraft based at Wilson Airport, where our Operations Centre is located. We are also supporting the maintenance of 5 aircraft in Juba, South Sudan. The flight program supports the ministries of many organisations serving in Kenya and South Sudan.

We currently have a vacancy in our Finance department for the position of Finance Officer.

You will work as part of the Finance team and assist the Finance Manager in his/her responsibilities, primarily through the management of the purchase ledger; and accurately creating and processing accounting journals.

This is an entry level role, the job profile below explains our expectations regarding your education and other requirements for this role.

Job Title: Finance Officer

Role Summary: To support the Finance Manager in his/her responsibilities, primarily through the management of the purchase ledger, including prompt payment of invoices and accurately creating and processing accounting journals.


To take primary responsibility for the payment of invoices and upkeep of the purchase ledger by:

  • Receiving and entering vendor bills in Netsuite; and matching the invoices with LPO s where applicable
  • Processing medical scheme ‘Invoices’ (Inpatient and Outpatient) on a monthly basis and arranging top up payments as and when necessary
  • Obtaining approval of invoices by budget holders
  • Preparing remittance advices for approval
  • Preparing payments by writing cheques or loading items onto the online banking platform or MAF I’s Payment Request System
  • Circulating cheques to signatories for authorisation, in accordance with the relevant bank mandates
  • Distributing cheques to appropriate suppliers
  • Processing vendor bill payments in Netsuite;
  • Carrying out reconciliations of suppliers’ statements to the accounting records as and when received
  • Accounting for withholding Tax and witholding VAT on all relevant purchase invoices, ensuring correct amounts paid to supplier and KRA
  • Paying withholding tax via iTax
  • Reconciling Air Passenger Service changes (APSC) reports prepared by the Operations Department to the accounting records, adjusting as necessary and arranging payment
  • Inputting fuel delivery receipts into the fuel processing system on a regular basis, reconcile to invoices and process for payment
  • Producing the aircraft parts supplier (Africair) payment spreadsheet ready for approval and inputting into
  • Netsuits and sending payment requests to the support office

To assist in the management of fuel stocks by:

  • Preparing and processing fuel stock usage journal from source records;
  • Reconciling PSF fuel stocks to the Operations fuel stock spreadsheet
  • Reconciling fuel stock records to counts of actual fuel stocks held
  • Reconciling fuel usage to flight hours per aircraft and reporting significant variances in consumption etc

To contribute to the smooth running of the Finance Office by:

  • carry out routine cashier activities, including daily counting and reconciling cash; ensuring monthly cash end and cash counts ; paying and managing/clearing approved petty cash advances for all currencies.
  • Monitoring cash flow and initiating transfers between different currency accounts, as authorised by the Finance Manager
  • Assisting staff and auditors in retrieving documentation from the filing system and archives as requested
  • Accompanying other members of staff to the bank to collect and deposit cash and cheques

To support the Finance Manager with preparing the monthly management accounts by:

  • Preparing and processing inter company transactions
  • Preparing and processing a schedule of monthly overhead accruals movements
  • Raising invoices for rental income etc
  • Processing the team and guest house recharges journals
  • Processing prepayment ( including housing adjustment) and accruals in Netsuits

To participate in the spiritual life of MAF by:

  • Attending corporate daily prayer meetings to hear about the work of MAF and to spend time in prayer and worship with other staff members
  • Participating in spiritual sessions of prayer and biblical reflection within the team
  • Demonstrating commitment to the vision, mission, values and beliefs of MAF
  • Actively working and living in accordance with the evangelical Christian beliefs of MAF
  • Maintaining your own spiritual development

Other reasonable responsibilities as may be required by your line manager


  • Accountable to the Finance Manager for performance. Regular checks on work, 1 to 1 meetings and
    performance review are means of assessing performance and capability

Recruitment Requirements

Education and Qualifications:

  • Bachelor Degree in Business related studies


  • Part qualified CPA (Level 1) or equivalent

Job Related Experience:

  • Experience of working with computers
  • especially spreadsheets and accounts software
  • Experience of working reliably with money
  • Numerical skills
  • Entry level


  • Working in a cross-cultural environment

Personal Qualities:

  • Good English language skills
  • Good interpersonal & organization skills
  • Analytical with a keen eye for detail
  • Practicing Christian

Key Behaviours:

Key Behaviour group 2 – Specialist


  • Service Orientation (Core)
  • Emotional Resourcefulness (Core)
  • Living our Values (Core)
  • Getting the Work Done
  • Quality
  • Thinking and Problem Analysis
  • Resource Management


  • Communication and Information Handling
  • Learning
  • Relationship Management
  • Decision Making and Initiative

Time required in job to reach effective performance:

  • 6 months

Relevant Experience

MAF Knowledge:

  • Purpose, vision, values, culture and structure, Finance manual

Programme Knowledge:

  • Staff, customers, history of MAF in Kenya, local culture and customs, and church community

How to Apply

CLICK HERE to download and complete our job application form.

If you think you are the right person for this job, and you have the right requirements please send your letter of introduction, completed job application form and your current CV addressed to our Finance Manager, on: ken.recruitment@mafint.org

Closing date for sending in your letter is Monday 23 January 2023.

The practical and oral interviews for the position are expected to take place on Thursday 26 January and Monday 30 January, respectively.

NOTE: Only if you are shortlisted for interviews and a technical test will you hear back from us.