Grants Coordinator Job Vacancy in Nairobi, Kenya - Chemonics

Position Title: Grants Coordinator

Chemonics seeks a grants coordinator for the USAID-funded Cross-Border Community Resilience (CBCR) Activity implemented in the cross-border clusters of Karamoja, Mandera and Moyale. The activity is designed to enhance resilience and thus reduce the need for humanitarian assistance among communities that live across the borders of Ethiopia, Kenya, Uganda, South Sudan, and Somalia. The activity aims to empower local entities, including communities, civil society, private sector, and governments, to chart their own pathways for addressing conflict, improving livelihoods and/or reducing the risks of shocks and stresses.

The Grants Coordinator will be responsible for supporting the efficient coordination, management, and operations of grants functions of the Activity. S/He will ensure close collaboration with the program and finance staff to ensure effective oversight of grants in compliance with USAID and Chemonics regulations and procedures. This position will be based Nairobi, Kenya.

Chemonics International Inc. is a US-based international development consulting company, operating in over 95 countries. We are looking for individuals who have a passion for making a difference in the lives of people around the world.


  • Participate in prequalification of grantees including conducting the pre-award responsibility determination, drafting agreements, monitoring adherence to special conditions, negotiating budgets and maintaining an updated list of standardized costs. Maintain tracker of special conditions, grants award details, and deliverable due dates
  • Support functions related to grants compliance including following up on grantees required certifications and procurement under grants
  • Ensure that the grants program procedures follow the Grants Manual and comply with USAID regulations
  • Monitor implementation and progress of grantees, together with technical teams, via frequent collaborating, learning, and adapting (CLA)
  • Review all grant applications, deliverables (in collaboration with the cluster Program Manager), and financial reports for quality, contractual consistency, accuracy, and compliance with USAID regulations
  • Ensure adequate planning and preparation for grant implementation requirements including pre-award risk assessment
  • Coordinate with technical team to ensure deliverables stay on track
  • Facilitate staff requests for procurements, disbursements of funds, and logistic and planning elements of In-Kind grant activities
  • Establish and maintain a tracking system in preparation of the Annual Program Statement (APS), Requests for Applications (RFAs), review of grant proposals, grantee selection, monitoring performance, and payment
  • Ensure proper preparation and execution of APS and RFAs, documents, and disbursements under the project are in line with USAID and Chemonics procedures


  • Bachelor’s degree in a relevant field required
  • Demonstrated experience in grants, compliance, and procurement management focused on ensuring that activities are being implemented on-time, in accordance with the specifications of the approved activity, and in compliance with USAID policies
  • Four (4) years minimum working experience in equivalent capacity
  • Prior experience in managing donor-funded activities and grants oversight with international non-governmental organizations
  • Familiarity with USAID rules and regulations including ADS, AIDAR, and FAR
  • Strong interpersonal skills and ability to exercise confidentiality and high level of professionalism
  • Strong communications skills, with prior experience providing grants training to staff and local partners preferred
  • Ability to work effectively, responsively, and collaboratively with local development organizations, government counterparts, development and private sector partners and civil society organizations
  • Demonstrated leadership, versatility, and integrity
  • Fluency in written and oral English is required

How to apply

Application Instructions:

To apply for the “Grants Coordinator” opportunity click here by January 15, 2023. No telephone inquiries, please. Chemonics will contact finalists

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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