Position Title: Training Program Assistant
The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya.
APHRC conducts policy-relevant research on population, health, education, urbanization and related development issues in sub-Saharan Africa.
APHRC seeks to recruit a Training Program Assistant to provide administrative, coordination, and logistical support to the Training Unit within the Research and Related Capacity Strengthening (RRCS) Division.
Duties / Responsibilities
- Manage the Unit leader’s office, including responding to queries in their absence and scheduling appointments for the Unit leader;
- Manage meetings of the Unit, including timely scheduling of meetings, preparing documentation, minute-taking, identifying action points, and following up with the concerned parties to ensure task accomplishment;
- Maintain an effective record and filing system for contracts, project activities, correspondences and documents for quick and easy reference;
- Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
- Assist course facilitators in preparing training materials including PowerPoint presentations;
- Provide support in basic data analysis, report preparation including formatting of reports in accordance with specified templates, and sharing of the reports; and
- Assist in proposal development process taking responsibility for administrative sections of proposal developed, ensuring all application requirements are met.
Qualifications, Skills, and Experience
- Diploma in Education, Business Administration or related field.
- At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an education or research institution engaged in capacity building as one of its mandate.
- Proven experience in supporting a training program- planning the training workshops, supporting during actual delivery of training and facilitating course assessment.
- Proficiency in MS Office suite.
- Ability to work with information that is both sensitive and confidential in nature.
- Good planning, financial and organizational skills.
- Excellent communication and interpersonal skills.
Desirable
- Detail oriented, discreet, tactful, courteous.
- Ability to assess priorities and manage competing demands with minimum supervision.
- Experience working in a multidisciplinary and multicultural environment.
- Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and team building.
This position is classified under Nationally Recruited Positions (NRP), Grade VI in our scales.
Interested candidates are encouraged to apply through our recruitment portal
by November 23, 2022.
Only short listed candidates will be contacted; shortlisted candidates will be required to have a Police Clearance Certificate.
Those who had previously applied to this vacancy need not reapply.
Cover letters should be addressed to:
The Human Resources Officer
African Population and Health Research Center, Inc
APHRC Campus, Manga Close, off Kirawa Road, Kitisuru
P. O. Box 10787-GPO, Nairobi
Website: www.aphrc.org
APHRC is an equal opportunity employer and is committed to the protection of vulnerable persons