Position Title: Event Coordinator
Closing date: 25 Oct 2022
Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. We are working across regions in about 70 countries, with thousands of partners, and allies, supporting communities to build better lives for themselves, grow resilience and protect lives and livelihoods also in times of crisis.
Because we want lasting solutions, we fight the inequalities that keep people locked in poverty and injustice, we tackle not the symptoms but the systems, and we campaign for genuine, durable change.
Towards a just and sustainable world
We have a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.
Our ambition is lasting impact
We make a difference by being part of a global movement for social justice.
Purpose and Scope of the consultancy
The main objective of the consultancy is the facilitation and coordination of a global leadership conference to be held in March 2023 in Nairobi, Kenya. The one-week conference is expected to have 100-150 participants across the globe.
Time schedule
OIS expects the assignment to be concluded within four months from the date of engagement.
Scope of work- deliverables for the event coordinator
- Date: March 13, 2023, duration 1 week. Services requested from 12 March to 18 March 2023
- City: Nairobi or outskirts
- Participants: 100 to 150 (Executive Directors, Regional Directors, Country Directors, ELT, plus some functional leads)
- Need: venue, accommodation, entertainment, and catering
- Requirements: internet stable, one big meeting room for plenaries and from 10 to 15 spaces for smaller break out rooms or meetings, stable electricity (seamless cuts in electricity and internet to allow for meetings online if needed and work for invitees in their accommodation rooms and meeting rooms)
- Rooms: Plenary room, Engine room,
- Video conferencing equipment,
- Projectors,
- Materials available: markers, printers, flipcharts,
- Additional need: security check
- If not in Nairobi specially: logistical arrangements, transport for attendees
Other services:
- arrangement of Visas and flight tickets,
- entertainment,
- catering,
- interpreters for sessions
- internet,
- tech support
Requirements:
Demonstrated experience in event coordination e.g., providing examples of similar events undertaken or provide references.
Strong knowledge of ticketing and visa processing.
Good reputation in the sector.
Strong regional knowledge of conferencing.
Excellent communication and facilitation skills.
Excellent organisational skills.
How to apply
Submit proposals to ssc.consultancy@oxfam.org
Proposal not to exceed 7 pages
Enquiries: ssc.consultancy@oxfam.org