Tanager
Position Title: IGNITE Office Administrator (Bi-Lingual FR & EN)
ORGANIZATION DESCRIPTION
Tanager is an international nonprofit that connects smallholder producers and private businesses to co-create new ways of realizing life-changing economic and social opportunity.
Our process builds on years of technical expertise, on-the-ground presence, and public/private partnerships to unite economic growth with social innovation.
Together, we are ushering in an era of equitable market systems that combine profitability with the power to address urgent challenges in poverty, malnutrition, and gender inequity.
Tanager provides a full range of services to co-create healthy markets that benefit all participants:
- Connect: Tanager connects people and partners to bridge stakeholder divides, expand market access, and unlock the full potential of shared market opportunities. We bring the right people to the table and makes sure every voice is heard, linking smallholder producers to major consumer brands and everyone in between.
- Analyze: Tanager combines technical expertise and business perspective to assess markets, analyze supply chains, and pilot new technologies and tools. We test promising business models and shed light on issues critical to market success. We advance research vital to emerging economies. Our analytical approach helps us identify variables early on, which saves time and money in the long run.
- Implement: Tanager is a flexible implementing partner with a track record of delivering results in complex, dynamic environments. We drive ambitious initiatives to the finish line with a clear roadmap and the right resources at the right time and place. Our global expertise and on-the-ground presence brings last-mile experience crucial to sustainable market solutions. Clients know they can count on us to keep our word and see things through.
PEOPLE & VALUES
Discernment
- Make choices using sound thinking, intelligence, and experience.
- Be honest and ethical in everything you do and say.
- Set high standards and learn from your mistakes to continually improve.
- Trust your teammates’ capabilities and intentions.
Balance
- Strive to achieve equilibrium in all you do.
- Exercise perspective and prioritize what is important.
- Align the interests, expectations, and needs of those we work with.
- Balance seriousness with humor and levity, and our work with our personal lives.
Connection
- Build strong connections with our partners and communities to achieve results.
- Work as a team with everyone at the table and reach out for input as well as advice.
- Measure success, not by the boxes we tick, but by the real difference you make in people’s lives.
Agility
- Ask, evaluate, innovate, and apply to deliver the best results for all.
- Be agile, efficient, and adaptable in your relationships, processes, and work.
- Take what we’ve learned and adapt to each new situation.
PROJECT DESCRIPTION
The Impacting Gender & Nutrition through Innovative Technical Exchange in Agriculture (IGNITE) mechanism is a five-year investment funded by the Bill & Melinda Gates Foundation and implemented by Tanager to improve household nutrition and women’s empowerment by strengthening African institutions’ ability to integrate nutrition and gender into their way of doing business and their agriculture interventions.
IGNITE will work with African institutions to design, implement, and evaluate nutrition-sensitive and gender-integrated agriculture interventions.
IGNITE will also strengthen the ability of African institutions to incorporate nutrition and gender equality into their policy priorities and business practices—their way of doing business.
Based on the interventions implemented by IGNITE clients, IGNITE will identify key mechanisms and drivers of demand for the scale up and replication of nutrition-sensitive and gender-integrated interventions.
IGNITE activities will be targeted in Burkina Faso, Ethiopia, Nigeria, and Tanzania. Potential clients include NGOs, private sector companies, and government bodies working in agriculture.
POSITION SUMMARY
Tanager is seeking an office administrator based in their office in Nairobi, Kenya, to provide administrative, logistical, Operations support required by the IGNITE project team to successfully fulfill the deliverables of the IGNITE project.
This role will also ensure efficient and effectives day- to day operations of the Tanager office in Kenya.
This position will support colleagues and partners in East (Ethiopia and Tanzania) and West Africa (Burkina Faso & Nigeria) and will be required to have fluency in English and French (written and spoken).
This role reports to the IGNITE Procurement and Operations Officer.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide logistical and administrative support to the Operations officer and the entire IGNITE project team (25%)
- Provide logistical support for events, conferences, and workshop including sourcing for venues, quotes, recce visits and contracting while also providing direct administrative support during events.
- Provide administrative support to the entire IGNITE project team including scanning and printing of documents as well as managing the filing system on SharePoint for all procurement and Operations functions.
- Provide support in the translation, drafting and review of administrative documents from English to French and vice versa. This will include client scopes, MOU’s, minutes etc. On occasions will be called to sit in meetings that require basic non-technical interpretations.
Manage day-to-day office operations (50%).
- Professionally manage the front office desk including managing phone calls and other correspondence (Visitors, emails, packages, letters, enquiries etc.).
- Manage the office meeting calendar for meeting rooms and manage all logistical issues related to hosting effective meetings within the office including good connectivity and adequate refreshment.
- Manage and document scrum meetings by taking minutes during the meeting and upload the same on the teams’ channel where they can easily be accessed.
- Oversee the office cleaning and maintenance of a clean work environment for all staff.
- Provide support to the procurement and Operations manager in onboarding new staff members and ensuring they are well equipped to undertake their work.
Provide support on the procurement of project -and – office -related materials to ensure effective delivery of activities and services (25%)
- Support the procurement process by sourcing quotations from suppliers and pulling together simple procurement packages and ensuring that the procurement process is systematic transparent and compliant with Tanager procurement policy.
- The office administrator is responsible for receiving all goods delivered and keeping consistent records of the same. For technical services, the office administrator is responsible for compiling all applications and sharing with the technical leads for each procurement.
- Maintain a clean data base of third – party services provided to be used as a reference point for procurement.
- Work with the Accountant to provide support in managing third party services provider relations.
- This will include sharing correspondence with regards to payment advise slips and other related financial obligations if applicable.
- Provide logistical support to the Procurement and Operations Officer in managing IGNITE project team travel logistics including visas, ticket booking, lodging arrangements, etc.
Other duties as assigned by the supervisor.
QUALIFICATIONS
- Diploma or degree in business administration, management, or related field
- Minimum of three (3) years for Diploma holders or two years (2) for Degree holders of progressive work experience in office management, administration, procurement and /or facilities management.
- Outstanding organizational skills including ability to multitask and work under pressure in a fast-paced team environment and the ability to respond rapidly to changing environment.
- Strong planning skills.
- Excellent administrative, record keeping and online filing system skills.
- Excellent oral communication skills in both English and French
- Strong written communications skills, including demonstrated ability to write required documents in a clear concise, well-organized manner in both English and French.
- Advanced computer skills in a window-based environment including word, Outlook, PowerPoint, Excel, SharePoint
- Accuracy and great attention to detail.
- Working professional proficiency in English and French is required
How to Apply
To apply please fill in the attached application form, attach your CV and motivation letter and send to KenyaRecruitment@tanagerintl.org.
Applications that do not meet the above requirements will be disregarded.
Only shortlisted candidates will be contacted.
Tanager is an equal opportunity employer, and we are committed to promoting diversity and gender balance.