Safari Camp HR / Payroll Officer Job Vacancy in Kenya

We are a leading tented safari camp organisation in the country established in 1972 and celebrating 50 years this year, now looking for a vibrant and dynamic HR / Payroll Officer.

Ours is a truly diverse, multicultural environment, one in which the exchange of ideas is encouraged.

If you are looking to build on your experience and are passionate about HR / Payroll work, better development opportunities and real scope to make a difference, this is the place to be.

Creative, diverse and unconventional thinkers are welcome:

Job Title: HR / Payroll Officer

Responsible to: HR Manager (with dotted line to the Finance Manager)

Job Purpose: To process payroll on a monthly basis and provide HR and administrative support to the HR Manager to ensure smooth running of the HR / Payroll function.

Answer general HR / Payroll queries from staff as and when they arise. Assist in having clear information / reports / data for the HR Manager, Finance Manager and Managing Director as necessary.

Duties & Responsibilities

  • Ensure accuracy, completeness and timely provision of the company monthly payroll.
  • Gather and input monthly data including starters, leavers, etc.
  • Administer payroll compliance as required e.g P.A.Y.E/ N.S.S.F/ N.H.I.F/ N.I.T.A/ Pension, etc.
  • Process payroll data including payslips and submit to HR Manager for checking and Finance
  • Manager for checking and approval for payment Authorisation by the Directors.
  • Provide net pay data and other other payroll reports for the Finance Manager to raise salary payments and other payroll-related payments.
  • Ensure timely distribution of payslips and filing monthly payroll records
  • Respond to staff payroll queries as they arise, in a timely manner.
  • Assist with extracting payroll information and compiling reports as required.
  • Manage and coordinate best practice processes to ensure the accurate processing of all pay related data.
  • On a monthly basis, receive all payroll amendments including salary changes, new recruits, bank account changes, Sacco and pension contributions changes, life insurance payment, and other changes as they may come from the head office or camp staff.
  • Provide strong support to the HR Manager on HR matters both at the head office and at the camp.
  • Provide support and guidance to staff. Ensure open communication channels are maintained at all times.
  • Maintain accurate and frequently updated staff leave records both at head office and at the camp
  • Ensure that necessary employment exits, e.g terminations, resignations, dismissal and other exits’ paperwork is procedurally completed.
  • Analyse employment-related data and prepare required monthly staff numbers reports.
  • Prepare and maintain employment records related to HR activities both statutory and non-statutory, such as recruitment, separations, transfers, promotions, etc.
  • Interpret and explain human resources policies as contained in the HR Policy Manual to the employees.
  • Coordinate the management and maintenance of staff contracts, personnel files, and other employee information.
  • Assists the HR Manager address employee relations issues, such as harassment allegations, work complaints, or other employee concerns and work with the Management / and or the Works Committee to coordinate disciplinary and grievance handling.
  • Model best practices in HR activities in order to ensure maintenance of employees’ top-notch performance.
  • To assist in the preparation of statistical information to support the organisation in workforce planning.
  • Ensure effective liaison with all departments, Camps and lodges regarding relevant issues and information.
  • Assist the HR Manager on Immigration Services matters, such as application and follow up on Special Passes, Work Permits, Certificate of No Objection, Security Bond, etc.
  • Assist on Medical Insurance staff matters and follow up with NHIF for staff admitted in hospital.
  • Assist and guide staff from the camp who may be in need of hospital admission for surgery e.g in Kijabe hospital.
  • Attend to queries and meetings from the Union officials (Kudheiha)
  • Attend Jubilee Pension Scheme matters including AGMs..
  • Attend KRA matters and resolve them whenever possible.
  • Resolve NSSF and NHIF issues comprehensively, whenever they arise.
  • Liaise with the KSPGA on Guides annual subscriptions and other matters
  • Liaise with the KAHC on annual membership and various matters affecting the hospitality sector.
  • Assist in the implementation of the new CBA as and when it is released to the company.
  • Ensure confidentiality of practices and data protection is upheld in line with company policy and legislation.
  • Assist with other duties in the HR and Payroll function as and when requested by Management.

Skills & Characteristics

  • Previous experience of working in a busy fast-paced HR team in the hospitality industry and working with Unions will be an advantage.
  • Provide first level advice on HR policies and procedures, employment law and employee relations.
  • Excellent organisation and communication skills, with a good foundation in HR theory.
  • Ability to multitask and deal with a range of incoming enquiries – effective prioritisation is key to the success of this role.
  • Ability to develop innovative ideas and solutions.
  • Keen knowledge and experience of the importance of databases and their role in providing accurate management information.
  • Able to form and maintain effective working relationships with colleagues and other relevant parties.
  • Self-motivated with a “can do” attitude and determination to “get the skin of problems!”
  • Vibrant and highly enthusiastic with excellent communication skills
  • Able to streamline and improve operational processes.

Values & Capabilities:

In addition to aligning to our core values, the right person will also possess the following

  • Emphatic yet commercially aware – able to balance staff needs with that of business.
  • Excellent communication, negotiating and influencing skills.
  • An action oriented approach to working that motivates others.
  • Ability to work on own initiative, solution focussed approach.

Qualification & Experience:

  • Minimum Higher Diploma in HRM.
  • Current HR Practitioner of Kenya certified by IHRM
  • At least 3 years of relevant generalist HR experience focussed on HR and Payroll administration in a busy hospitality sector environment handling about 400 employees.
  • Must be well conversant with the Kenya labour laws with practical application besides ethical HR practices.
  • Payroll qualification – preferably with SAGE experience will be a definite plus.
  • Experience working in a CBA environment will be an added advantage.

How to Apply:

If you are up to the challenge, possess the necessary qualification and experience as stated above, then you are the person whom we are looking for; please send your CV and cover letter only, quoting the job title on the email subject line (HR & Payroll Officer) to before Thursday, 11th August, 2022.

Interviews will be conducted on a rolling basis.