Administration Manager Job Vacancy in Kenya (250K)

Career Opportunity: Administration Manager

Industry: Manufacturing

Reports to: Head of Finance & Administration

Location: Kiambu County

Gross Salary: Ksh 200,000 – 250,000

Our client is a leading general manufacturing company seeking to hire an Administration Manager who will supervise daily support operations of our company and plan the most efficient administrative procedures.

Duties & Responsibilities

  • Plan and execute operational tasks: Be the most vibrant planner and executor of key activities that keeps operations running smoothly; transport and movements, housing, maintenance and many more.
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Managing, tracking and supervising corrective and preventive maintenance actions on company’s facilities-buildings, office equipments etc
  • Enforce standardized archiving, storage, filing, cross-referencing of all Intellectual Property of the company.
  • Overseeing special projects and tracking progress towards company goals.
  • Organize and supervise other office activities (recycling, renovations, event planning etc.)
  • Developing, reviewing, and improving administrative systems, policies, and procedures
  • Coordinate and staff and visitors support ensuring a seamless and world-class hospitality experience for all visitors coming to the company.
  • Coordinate and organize Stakeholder Meetings: Responsible for working with the leadership to coordinate and organize stakeholder meetings
  • Documentation Management by ensuring that correspondence between stakeholders and country leaderships are submitted promptly and archived appropriately.
  • Responsible for managing onsite vendors (food, sundries suppliers, service providers and contractors) and expected to make input into the processing of their payments.
  • Ensuring a high quality work output of the facilities support teams such as janitors and drivers.
  • Management of all applicable licenses and statutory payments e.g. land rates etc.
  • Staff and guest transport Management
  • Management of office supplies inventory and the purchasing of new material with attention to budgetary constraints

Minimum Qualifications and Skills

  • Bachelor’s degree in business administration, management, or a related field.
  • A minimum of 10 years of experience supervising overall administration operations or as an administration manager working in a manufacturing industry, logistics or a warehouse.
  • A very good communicator, highly flexible and be a supportive team player as there is high engagement with multiple stakeholders.
  • Demonstrated financial management, analytical and computer skills, with emphasis on Finance management, budgeting, accountability and financial analysis.
  • In-depth understanding of office management procedures and departmental and legal policies
  • Familiarity with financial and facilities management principles
  • Proficient in MS Office
  • Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
  • Ability to plan for and keep track of multiple projects and deadlines.
  • Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Candidates above 40 years are encouraged to apply

How to Apply

If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Administration Manager – Manufacturing) to before 13th July 2022