Human Resource Assistant Job Vacancy in Nairobi, Kenya

Position Title: Human Resource Assistant

We are seeking to recruit an entry level HR assistant to help carry out the following duties:


  1. Assist with day to day operations of the HR functions and duties
  2. Provide clerical and administrative support to Human Resources executives
  3. Compile and update employee records (hard and soft copies)
  4. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
  5. Coordinate HR projects planning (meetings, training, surveys etc.) and take minutes
  6. Deal with employee requests regarding human resources issues, rules, and regulations
  7. Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
  8. Properly handle complaints and grievance procedures
  9. Coordinate communication with candidates and schedule interviews
  10. Conduct initial orientation to newly hired employees
  11. Assist our recruiters to source candidates and update our database
  12. Ensure that accurate job descriptions are in place
  13. Provide advice and assistance when conducting staff performance evaluations
  14. Identify training and development opportunities for staff
  15. Investigate and understand causes for staff absences.
  16. Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
  17. Schedule and organize interviews
  18. Participate in applicant interviews
  19. Conduct reference checks on possible candidates
  20. Provide assistance to staff and management on pay and benefits systems
  21. Review and draft policies, ensuring they are up to date and fit for purpose.
  22. Build strong working relationships at all levels to influence and engage staff


  1. Performs administrative duties for executive management.
  2. Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
  3. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  4. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
  1. Composes notices, minutes, and resolutions.
  2. Schedules appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties.
  3. Files correspondence and other records.
  4. Greets visitors, ascertains nature of business, and directs visitors to appropriate person.
  5. Arranges travel schedule and reservations.
  6. Schedules conferences, meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials.


  1. Must have a degree/diploma in HR
  2. Should be a recent graduate with less than two years of experience
  3. Should have excellent communication skills
  4. Should be conversant with labor laws

If you are interested, kindly send your CV to by 30th January 2024.