Grants Management Coordinator Job Vacancy in Nairobi, Kenya

Position Title: Grants Management Coordinator

Overall purpose of the role:

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Specifically related to grant management

  • Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
  • Responsible for ensuring project files are up to date
  • Provide continuous support and guidance to project cycle management

Duties & Responsibilities: Responsibilities:

Grants Management

  • Oversee and refine grants and contract management systems and processes
  • Update, streamline, and disseminate grants management tools and resources
  • Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
  • Lead contract revision as needed
  • Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
  • Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams.
  • Maintain and update DRC’s online Grants Management System platforms and trackers
  • Along with PMs, ensure project files are kept up to date

Project Cycle Management

  • Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
  • Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
  • With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
  • Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.
  • Serve as project coordinator for specific grants or contracts, as needed

External relations

  • Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
  • Serve as the primary focal point for donors and partners on all grants related issues

Experience and technical competencies:

  • Minimum 3-5 years of relevant work experience with an NGO
  • Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
  • Knowledge of donor rules and regulations
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Ability to work effectively and efficiently both independently and in teams

How to apply

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.

Please submit your application and CV in English no later than 4th December, 2023. Kindly note to fast track on the recruitment**, applications will be reviewed on rolling basis.**