Position Title: Finance and Administration Coordinator
Contract type: Full-time
Contract duration: 12 months, renewable. 3 months probation period.
Contracted by: EducAid Kenya
Duty Station: Nairobi
Directly reports to: Country Coordinator
Who we are
EducAid, an Italian INGO established in the year 2000, engages in international cooperation to strive for the inclusion of vulnerable and marginalized groups. The organization implements projects funded by the European Union, Italian Cooperation and United Nations agencies.
The primary goal of EducAid is to foster pedagogical and social innovation, enhancing the capabilities of individuals and institutions responsible for education, care and support. Key areas of focus include advocating for gender equality, promotion of inclusive education, employment opportunities, peer support for persons with disabilities and vulnerable groups.
EducAid is opening a new Country Branch in Nairobi, Kenya.
Role Overview
The Finance and Administration Coordinator will be responsible for the overall administrative and financial management of EducAid Kenya Branch, for the implementation of the project ''NICE - Need for Inclusive Children Education AID 012590/06/3'' co-funded by the Italian Agency for Development Cooperation (AICS).
Main Responsibilities
Finance & Administration
- Develop and implement administrative & financial policies, quality assurance, systems, processes and procedures in support of the opening of EducAid Kenya Country branch;
- In charge financial audits and reports to relevant authorities;
- Ensure consistent financial management standards in compliance with EducAid and Donors’ guidelines;
- Provide administrative support and guidance to all programmes & projects being implemented by EducAid in Kenya;
- Support in developing analysis tools to help project managers in monitoring and planning for budgetary allocations;
- Ensure full legal, administrative and financial compliance to the Laws of the Republic of Kenya;
- Ensure sound HR administrative and financial management of EducAid Kenya team, both Kenya Citizens and Expatriates, and ensures compliance with related Kenya Laws;
- Maintain up-to-date monthly ledgers;
- Planning and preparation of payments;
Procurement
- Responsible for the whole Procurement Cycle of the organization;
- Supervise and manage assets acquired by the organization;
- Develop, in collaboration with line managers, EducAid Kenya procurement plan and ensure its effective implementation, in line with EducAid and key donors’ guidelines;
- Conduct and participate in the evaluation of bids and proposals received, bid analysis and purchase orders/contracts;
- Open and maintain necessary procurements and supply files and maintain a complete and comprehensive procurement paper trail for Audit purpose;
- Any additional duty required by line manager, in line with the profile;
Requirements
- University level degree in public administration, accounting, economics, financial management, or another relevant field;
- Minimum 3 years’ relevant experience in INGO financial & administration management and/or similar roles;
- Demonstrated successful experience in management and administration of complex projects, preferably in international cooperation and / or humanitarian aid;
- Knowledge of major institutional donors’ financial and administrative requirements, guidelines and reporting standards (European Union, Italian Agency for Development Cooperation – AICS, UN agencies …);
- Effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
- Autonomy in the management of administrative software, management applications, high proficiency with Microsoft Office applications, online communication tools;
- Fluency in oral and written English & Kiswahili languages;
- A sound level of understanding of systems and procedures and cost effective ways to enhance delivery of goods and services;
- Ability to work in stressful environments and under pressure;
- Possession of masters, post-graduate diploma/certificates in related fields is an asset;
- Demonstrated previous experience in procurement and in particular with EU PRAG is a strong asset;
- Previous experience in HR management is desirable;
How to apply
Deadline for submitting applications: 18 Dec 2023.
Interested and qualified candidates are invited to submit their application to:
kenya@educaid.it
Specifying the email subject: “V/K/23/01 Finance and Admin EducAid Kenya”
The application shall include:
- Updated and dated CV, including 3 reference contacts from current (if any) and previous employers;
- Motivation letter (1-page maximum);
Applications will be reviewed on a rolling basis.
Only shortlisted candidates will be contacted.
This position is open to Kenya Citizens only.
People with Disabilities are strongly encouraged to apply for all EducAid positions.