Depot Manager Job Vacancy in Kenya

Position Title: Depot Manager

Industry: FMCG

Location: Central

Gross Salary: 70K

Reporting to: Managing Director

Duties & Responsibilities

Our client is reputable FMCG Distributor in central is looking to hire a Depot Manager who will be responsible for the following:


  • Ensure daily stocks reconciliation is done on a daily basis. Review the reconciliations and report on the same on a weekly basis
  • Develop and maintain Standard Stocks per brand at all times.
  • Perform ad hoc stock takes at least thrice a week and report on the same.
  • Ensure no stock losses through pilferage or expiry.


  • Agree staffing levels with HR – Quarterly
  • Agree staff training gaps with the HR- Quarterly
  • Ensure staff are trained to close training gaps- Continuously
  • Agree key Deliverables with all staff- Annually
  • Review staff performance- Quarterly
  • Agree and Review staff leave schedules with HR - Quarterly
  • Ensure job descriptions for all staff is followed- Continuously
  • Induct new employees
  • Give directions to the staff on any issue concerning them in coordination with the head office.
  • Ensure EABL recommended system is adhered to i.e. visual board, Occurrence book


  • Ensure the Sales & Banking reconciliation is done on a daily basis.
  • Create a budget for the depot for each financial year
  • Ensure nil bad debts
  • Manage the daily sales
  • Reconcile sorties on a daily basis
  • Sort the M-PESA and Equity machines hitches
  • Minimize operational costs
  • Manage the petty cash
  • Ensure proper banking and reconciliation done daily
  • Monitor and reconcile free issues


  • Review of CCTV surveillance and ensuring all alarms and security systems are functional.
  • Ensure all premises (depots) are well manned by the guards
  • Ensure the business licenses are updated
  • Ensure company data or information is confidentially maintained.
  • Ensure safe custody of company assets i.e. furniture, books stocks, electronics, vehicles.


  • Prepare fleet maintenance schedule.
  • Ensure proper fueling i.e. consistent for all vehicles (Zero pilferage rule)
  • Ensure all insurance and inspection requirements for vehicles are updated.
  • Report any major malfunctions timely.
  • Supervise any vehicle repairs and maintenance.
  • Agree with the drivers’ fleet maintenance standards.
  • Review the Fleet Occurrence Book weekly and provide a report


  • The Sales Manager will be reporting to you.
  • Ensure the Sales Manager performs the below roles:
  • Reviewing Journey plan with Sales Manager –Quarterly
  • Reviewing DSR to ensure adherence to JP - Daily
  • Sharing route targets with sales team - Monthly
  • Reviewing sales Targets-Weekly
  • Route accompaniment reports – Weekly


  • As Depot Manager, you should ensure that the entire business is Gold Standard. You are required to do an audit of the gold standards on a monthly basis.
  • A report of the same should be presented

Qualifications & Requirements

  • Degree in a Finance or related course
  • CPA Qualification with accounting work experience
  • Commercial experience gained in the FMCG Industry with a good track record of performance
  • Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
  • Ability to build and maintain good customer relationships.
  • Ability to motivate and inspire a team to achieve excellence in all areas
  • Excellent organizational and time management skills
  • Ability to maintain high standards of professionalism and integrity at all times
  • Ability to work in a team or as an individual with minimal supervision
  • Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
  • Healthy and physically fit
  • At least 35 years of age

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Depot Manager - Central) to before 31st October 2023.