Consultancy Opportunity on Project Cycle Management Training in Kenya

Consultancy on Project Cycle Management Training - RFP 00260690

Please find complete bid documents in the following link: RFP-KEN-00260690 - PROVISION OF PROJECT MANAGEMENT TRAINING CONSULTANCY

Terms of Reference (TOR)


Who is the Danish Refugee Council

Founded in 1956, the Danish Refugee Council (DRC) is a leading international NGO and one of the few with a specific expertise in forced displacement. Active in 40 countries with 9,000 employees and supported by 7,500 volunteers, DRC protects, advocates, and builds sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in displacement, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance; supports displaced persons in becoming self-reliant and included into hosting societies; and works with civil society and responsible authorities to promote protection of rights and peaceful coexistence.

DRC has been present in Kenya since 2005 working with the displaced, offering support in areas of protection, livelihoods and armed violence reduction. The areas of operation include Dadaab and Kakuma refugee camps (including Kalobeyei Integrated Settlement), as well as with urban refugees in Nairobi and Mandera.

Rights Organization for Advocacy and Development (ROAD)

Rights Organization for Advocacy and Development (ROAD) is an indigenous, women-founded, community rooted organization operating in the Northern Frontier counties with headquarters in Garissa County. Founded by women in ASAL and registered by the NGO coordination board in 2009, it seeks to ensure resilience and developments mirroring the needs of the population are evidence-based, gendered and disability mainstreamed. Currently, ROAD is operational in all sub-counties that constitute Garissa county - Lagdera, Hulugho, Ijara, Dadaab, Balambala and Garissa township. In Mandera county we are operational in El-walk and Banisa sub-county with operational office in El Wak.

ROAD has its main Offices in Garissa, Kenya and Kismayo, Jubaland state Somalia with sub-offices across Somalia and Kenya. Its mission is to alleviate poverty and suffering among vulnerable communities by addressing root causes as well as to provide emergency relief.implementation. The intent has been more on ensuring donor project deliverables are met and not necessarily to achieve localisation commitments as envisaged under the Grand Bargain.

Nomadic Assistance for Peace & Development -NAPAD

NAPAD is a non-Governmental development organization that operates on a non-profit basis with principles and philosophy aimed at effective and sustainable community transformation. NAPAD works with local communities and their organizations to ensure that vulnerable and poverty-stricken people in the county particularly the pastoral and ago-pastoral communities, can enjoy peace, quality living conditions, and sustainable development

A group of former UN and International NGO workers with a similar vision and passion saw the need to dedicate themselves to supporting underprivileged local Somali communities to help them achieve social and economic development. The organization was initially registered with the Ministry of Culture and Social Services in Kenya as a community-based Organization (CBO) in 2004 but later changed its legal status to a Local Non-Governmental Organization (LNGO) in 2009 with the NGO Coordination Board of Kenya. NAPAD has offices in Mandera County and a liaison office in Nairobi. It also registered in Somalia (2006) and in Ethiopia (2021), to serve the vulnerable Somali communities residing in the Mandera triangle.

Merti Integrated Development programme (MID-P)

MID-P is a local NGO with over 20-year experience working in Isiolo County in the development and humanitarian sector. MID-P was formed when Action Aid Kenya (AAK) phased out its Merti Development Area programme in the year 2000. Its mandate was to coordinate self improvement actions by various community-based groups in Merti initially supported by AAK. As part of its growth plan MID-P was registered as a national NGO in 2003 with NGO coordination bureau. From 2005 it attracted funding from other donors notably International Institute of Rural Reconstruction (IIRR) and Cordaid.

Since its establishment, MID-P has developed a strong and robust regional outlook built over the last 18 years on a foundation of trust and community-driven development approaches. MID-P works through strategic and carefully selected partnerships throughout the Isiolo County and works closely with the County government and various National government departments and agencies. MID-P’s strategic niche is premised on promoting a model that enhances growth and sustainability of communities through their strong engagement in owning and driving their development efforts, capacity development, community participation and local resource mobilization

Foundation for Health and Social Economic Development Africa

Foundation for Health and Social Economic Development (HESED) Africa is a not-for-profit organization registered with the NGO Council in Kenya. The organization is headquartered in Nairobi, Kenya and has a vision to contribute to a society with access to all basic right and a mission to enhance livelihoods of vulnerable communities through development of health, social and economic capacities. The top most decision-making organ in HESED is the Board. The board members consist of medical doctors; social scientists; human resources; micro-enterprises; and monitoring and evaluation specialists.

The organization was started with the main aim of supporting refugee integration and tackling related challenges, with a focus on children, women, and youth. This focus extends to the relationship of these groups to areas of health, economic and social empowerment while incorporating cross-cutting issues such as HIV/AIDS, human rights, gender, gender-based violence and peace building. HESED Africa works in the following geographical areas: Nairobi, Kisumu and North Eastern Province - ASAL Regions – Garissa and Dadaab, Naivasha, Budalangi and Nyandarua. We work closely with several partners, including governmental bodies (Ministry of Health), other NGOS, religious groups, and other community organizations.

Solidarity Initiative for Refugees (SIR)

Solidarity Initiative for Refugees is a refugee-led organization founded in 2016 by a group of young refugees with the purpose of leveraging technology to equip refugees and locals in Kakuma with the skills and tools they need to build a better future for themselves and become economically self-sustained. The organization uses digital learning approaches to empower youth in Kakuma by providing them with access to education and dignified livelihood opportunities. The mission of SIR is to support youth (both men and women equally) back to the path of regaining what insecurity, discrimination, war, and disaster took away from them. Solidarity Initiative for Refugees has its main office in Kakuma Refugee camp.

Purpose of the consultancy

The Danish Refugee Council seeks proposals from a consultant to provide training on Project Cycle Management and equip participants drawn from its strategic partners with the necessary knowledge and skills to effectively implement their projects for maximum achievement of impact. It is also to analyse the participants’ knowledge by administering a pre and post-test. The training will be tailored to address the needs of the partner organizations involved in the project. Therefore, the consultant is expected to establish the current situation before developing content suitable for the trainees and for each individual organization before the training and develop a training guide. Following the training, the participants are expected to cascade the training to others.


DRC through it’s strategic partners (Foundation for Health & Social Economic Development Africa, Nomadic Assistance for Peace and Development -NAPAD, Merti Integrated Development Programme (MID-P), Rights Organization for Advocacy and Development & Solidarity Initiative For Refugees) is investing in developing a replicable model for supporting the sustainability of equitable and strategic partners over a 4 year timeframe. This model embodies building self-sustaining local leadership and response capacities of civil society Organizations and recognition that sustainability is maximized by investing in our partners in the areas of organizational development, flexible funding, linkages to institutional and other donors, and planned responsible exit or transition strategies. This investment will culminate in a replicable DRC model for supporting the sustainability of equitable and strategic civil society partners by investing in resource development on ‘how to’ and documenting learning coming out of the participating country programs.

Objective of the consultancy

By the conclusion of the Project Cycle Management Training Workshop, Participants will understand:

  • Participants can apply the PCM approach to their day today work
  • Participating organizations institutionalize PCM approach in their organizations
  • The role of PCM and key activities to be undertaken at each stage and how it relates to the day today organization work
  • The principles of project cycle management & Logical Framework Approach
  • Assess the potential relevance, feasibility & sustainability for a case study financing, Proposal, & identify how to improve quality
  • How to use the LFA to assess a project document & identify information needs for a feasibility study
  • Their role in cascading the training on PCM to their team members

Scope of work and Methodology

The consultant shall undertake the following:

  • Evaluate the knowledge of DRC and partners on Project Cycle Management Training before and after the training ;
  • Review individual organizations’ current approach to project management and design the training to address the gaps on Project Cycle Management
  • Design a training on Project Cycle Management Training with excellent facilitation skill;
  • Document the partners’ reflection and discussion ;
  • Share training materials with participants for future reference;
  • Together with partners, develop action plans to cascade the training;
  • Write proceedings for financial settlement and documentation;
  • Develop a partners’ training guide on Project Cycle Management complete with tools and relevant resources;

The Consultant will be required to prepare a detailed methodology and work plan indicating how the objectives of the project will be achieved, and the support required from DRC.


The Consultant will submit the following deliverables as mentioned below:

Inception report complete with training materials & Tools

Actual Training Report

Deliver the training, the training guide, tools and relevant resources

Prepare first draft report

Feedback from DRC to submit the final report

PCM training guide for partners complete with tools, real examples from the partners and relevant resources

The Consultant will provide the documentation via mail

  1. Duration, timeline, and payment
  • The consultant is expected to estimate the total expected duration to complete the assignment and the associated cost.
  • The consultant to separate the estimated logistical/operational and technical costs for the assignment
  • The consultant is expected to estimate the total expected duration to complete the task but spread it over a period of four months
  1. Proposed Composition of Team
  • The Consultant to propose a suitable team to lead the assignment
  1. Eligibility, qualification, and experience required

Required qualification and experience

The Consultancy firm should have:

  • Extensive experience in providing training on Project Cycle Management Training
  • A professional/s with MA/MSC degree or first degree with over 10 years’ experience in Management/ Development/Social Anthropology/Social Work/Sociology/Communication/ Psychology and Statistics and have project implementation experience, with particular gender and harmful practice related projects;
  • 3 years’ experience of demonstrated track record of successfully advising CSOs in the area of Project Cycle Management
  • In depth understanding of project cycle management, Logical Framework Analysis, monitoring and evaluation framework, project proposal, reporting and communication strategies/ tools;
  • Proven experience in conducting similar training in the East Africa Region for non-governmental organization and CBO employees;
  • Excellent proficiency in English, oral and written;
  • Good facilitation skills and able to accommodate different views of participants, understanding and experience.
  • The consultant is preferably a certified Project Cycle Management Trainer
  • Network with related national & international agencies;
  • Experience in developing training material in PCM and soft skills, etc., for multiple audiences;
  • Availability for time-durations specified in ToR.
  • Report writing.

Technical supervision

The selected consultant will work under the supervision of the Partnership Coordinator:

Location and support

The assignment will be conducted in Nairobi and the Consultant will provide their/teams’ own computers and mobile telephones


  • The Consultant may be expected to travel to various partner organizations to gather the initial pre-training data where necessary
  • Relevant Partner specific field visits during the execution phase of the assignment is mandatory. The possible locations include: Kakuma, Mandera, Isiolo and Garissa.
  • DRC will cater for transport cost from Nairobi to the partners’ field offices where necessary while Partners will take care of local travel and accommodation costs for the consultants while in the field.

Submission process

Interested bidders must submit as a minimum:

  • Document 1: Profile: (group of Individuals/Firm); Updated CV(s) of consultant or consulting team with details of qualifications, technical skills, language skills and experience. If bidding as a company, please include a company profile, Certificate of incorporation, Tax Compliance certificate, litigation history, CR 12 and any other associated statutory requirements.
  • Document 2: Technical proposal that summarizes understanding of the TOR, methodology and tools to be used (3 pages max). Outline basic strategy and technical approach to the TOR, clearly indicating the level of effort required.
  • Document 3: A brief document (2 pages max) showing portfolio of previous relevant assignments or work.
  • Document 4: A separate financing proposal in Kenya Shillings with a breakdown of budget covering consultancy fees and all related expenses to implement the activities of the consultancy, excluding travel and transportation, accommodation and all logistical requirements. Financial proposal should Cosider the responsibilities of consultants in relation to identification and management of trainings.
  • Document 5: Work Plan indicating the activity schedule.
  • And any other document mentioned under administrative evaluation in the request for proposal (RFP).

Evaluation of bids

Only those shortlisted will be contacted for an interview with the panel to ensure their understanding of the consultancy services.

Only those shortlisted will be contacted for an interview with the panel to ensure their understanding of the consultancy services.

All bidders will be scored on a scale as per the weighting shown for each of the below criteria and will be assessed for profile and qualifications (document 1), technical approach (document 2), and similar experience (document 3 & 4). Bids will be scored according to the criteria below for the initial screening.

For queries on this RFP, please contact the Procurement department,

Please find complete bid documents in the following link: RFP-KEN-00260690 - PROVISION OF PROJECT MANAGEMENT TRAINING CONSULTANCY

How to apply

Bids can be submitted by email to the following dedicated, controlled, & secure email address:

When Bids are emailed, the following conditions shall be complied with:

  • The RFP number shall be inserted in the Subject Heading of the email
  • Separate emails shall be used for the ‘Financial Bid’ and ‘Technical Bid’, and the Subject Heading of the email shall indicate which type the email contains
    • The financial bid shall only contain the financial bid form, Annex A.2
    • The technical bid shall contain all other documents required by the tender, but excluding all pricing information
  • Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
  • Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails.

Failure to comply with the above may disqualify the Bid.

DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the Bidder or DRC in the processing of emails.

DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.

Bids to be submitted ONLY in electronically.