Accounts Administrator Job Vacancy in Kenya

Position Title: Accounts Administrator

Industry: Construction

Location: Nairobi

Reporting to: Director

Gross Salary: 20k - 25k

Our client is an established construction company.

They are looking to hire an Accounts Administrator who is passionate about numbers, curious about drivers of the numbers and ability to articulate.

He/she should be able to support the entire business in the provision of complete, accurate and on time administrative support


  • Handles incoming and outgoing calls (receive calls, screens, and routes).
  • Receives incoming documents, and distributes them to the concerned person.
  • Maintain hard copy and electronic filing system for Admin files ​and legal documents relating to office operations.
  • Maintains and updates the directory of company contacts.
  • Maintain a pool of suppliers for print material reproduction, courier services, etc.​
  • Liaise with the corporate services department for office operations ​(e.g. trade licenses, office leasing, telephone registration, etc.).​
  • Book and keep records of the company’s subscriptions and office. ​
  • Vendors report and paperwork for sales, admin, and accounts departments.
  • Entering general accounting transactions on a day-to-day basis such as invoices, purchase orders, official receipts, and payment vouchers in a computerized accounting system.
  • Knowledge of preparing cash flow statements.
  • Maintain fixed asset register.
  • Prepare payroll and know about social security tax, income tax, and other applicable tax rules.
  • Prepare bank reconciliation statement.
  • Maintain and organize the necessary records/files to support transactions related to the area of assignment.
  • Prepare inputs into the monthly management accounts and originate the necessary journals
  • Responsible for the preparation and submission of periodic statutory deductions and filings before the set deadlines
  • Reconciling supplier accounts and preparing payments thereto.
  • Managing and controlling petty cash for assigned activities.
  • Performing bank reconciliations for assigned M-pesa tills and bank accounts.
  • Should be good at drafting letters.

Qualifications & Experience

  • A Diploma/Bachelor’s degree in Accounting/Business related field from a recognized university
  • Certified Public Accountant of Kenya (CPA-K) level II
  • At least 1-year accounting experience in a Construction/Manufacturing industry or busy environment
  • Hands on experience in debtors’ management and collection and inventory management.
  • Experience in tendering will be an added advantage
  • Good knowledge of Microsoft Excel and Word
  • Strong communication and good organizational skills
  • Conversant with ITax and filing returns
  • Be self-directed and self‐motivated.
  • Be detail oriented, organized and accurate.
  • Demonstrate the ability to work with numbers and understand a broad range of common
  • Handle financial matters in a timely manner.
  • Possess computer skills, including a working knowledge of common software programs.
  • Be able to work with diverse personalities.
  • Candidates who can start immediately are encouraged to apply

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Accounts Administrator) to before 9th October 2023.