International Organization for Migration
Position Title: Project Officer (In-Kind S/NFI)
Duty Station: IOM Somalia in Nairobi*, Kenya
Classification: Professional Staff, Grade P1
Type of Appointment: Special short-term graded, six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 26 September 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
The International Organisation for Migration (IOM) is one of the major humanitarian and development actors in Somalia. The IOM Shelter/Non-Food Items (S/NFI) programme currently implements projects focused on in-kind distributions as well as cash-based interventions. The programme also maintains a common supply pipeline for cluster partners.
Under the overall supervision of the Programme Manager and direct supervision of the Operations Officer, the Project Officer (In-kind) will be responsible for supporting aspects of the timely delivery of shelter and NFIs activities in close coordination with the field teams and in close collaboration with other units including procurement, logistics, finance, and security.
Core Functions / Responsibilities:
- Under the close supervision of the Operations Officer (SNFI) and in close collaboration with the logistics and procurement unit, initiate the procurement process for project deliverables and assist in facilitating the timely supply of commodities/services for field operations.
- Under the close supervision of the Operations Officer (SNFI), assist in coordinating the IOMSNFI response with the field team, including need assessment, targeting, registration, verification, distribution and follow up, in close coordination with other relevant units and stakeholders.
- Perform preliminary data audits and analyses in order to assist with high quality data collection. Consolidate and update beneficiary lists after registration and verification exercises.
- Monitor the implementation of the SNFI activities, including through field/site visits to areas of operation to assist in supporting the Operations Officer (SNFI) in ensuring that scope, budget, timeframe and quality are in accordance to the different project’s specifications, donor requirements and IOM rules and regulations.
- Archive and share project data and information. Draft specific portions of various reports and submit them to the S/NFI operations officer, documenting constraints and requirements for project completion.
- Assist with the provision of capacity development activities, including orientation sessions and on-the-job training, when working with national staff or their non-governmental counterparts.
- Track operational delays and deviations from work plans and promptly update the S/NFIOperations Officer accordingly.
- Liaise with field counterparts, implementing partners and coordination structures (Shelter and NFI Cluster) as appropriate and provide updates on IOM operations as needed.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
- Master’s degree in Logistics, Business Administration, International Relations, Social Sciences, Conflict Management or a related field from an accredited academic institution; or
- Bachelor’s degree in the above field from an accredited academic insitiutions with two years of relevant professional experience.
Experience
- Experience in humanitarian response in emergency and conflict environments;
- Experience in coordination and familiarity with the Cluster system; and,
- Experience in planning and execution of field activities.
Skills
- Knowledge of UN and bilateral donor programming;
- Knowledge of cluster system;
- Knowledge of financial and procurement rules and regulations;
- Ability to work with limited supervision;
- Delivers on set objectives in hardship situations;
- Good communication and interpersonal skills;
- Excellent monitoring skill; Managerial Skill; Organizational Skill; Strong sense of teamwork; Accuracy;
- Ability to multi-task and delivers on set objectives and timelines in hardship situations; Sense of risk management; and,
- Experience in using office software packages (MS Word, Excel, etc.) and spreadsheet and data analysis.
Languages
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
This position is based in Nairobi with frequent travel to Somalia.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 26 September 2023 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2023 328 Project Officer (In-Kind S/NFI) (P1) IOM Somalia in Nairobi, Kenya
(58344860) Released
Posting: Posting NC58344861 (58344861) Released