Program Manager Job Vacancy in Kenya - International Rescue Committee

Position Title: Program Manager

Job Overview

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people survive and rebuild their lives. The IRC helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. To achieve this mission, the IRC is working to improve the safety, health, education, economic well-being, and power of people in crisis affected places.

The Economic Recovery and Development Technical Unit (ERD TU), within the Crisis Response Recovery and Development (CRRD) department, is responsible for providing dynamic, innovative support to IRC’s country offices for their economic and livelihoods programming. This unit ensures the IRC delivers high quality livelihoods programs in emergency and recovery settings. The IRC’s ERD programs range from humanitarian aid delivery through cash and voucher transfers and food security promotion, to climate-smart agro-pastoral production and value chain development, and from enterprise development and employment promotion to resilience strengthening. The TU’s technical assistance to this wide variety of programs ensures quality and use of evidence-based practices, promotes innovation, and drives data-based management.

The Governance Unit (GTU) supports IRC country programs in crafting and implementing programs that amplify the voice of people whose lives have been impacted by conflict and crisis. Governance programs help them regain control of their future by championing their right to influence the issues affecting their cities, towns, and communities.

To achieve this, at GTU we

  1. Strengthen the ability of people to have a voice in decisions that affect their communities.
  2. Enable governments, civil society organizations, community representatives, and the IRC to respond to their voices and provide effective and inclusive services, and
  3. Promote constructive communication between leaders and the people they represent so that actions are meaningful and lasting.

Job Overview

The Governance/ERD Program Manager position will provide project management, knowledge management and administration operations and human resources in the areas of business development, event planning, information and resource management, communications, travel, and procurement to both the ERD and Governance TUs.

Project Management and Business Development

  • Develop and manage implementation plans for special Governance/ERD projects and initiatives, with clearly defined roles, responsibilities, dependencies[CB1] , risks, and timeframes.
  • Lead on the preparation and delivery of Governance/ERD Unit-hosted events for example conferences and meetings attended by Unit employees, ensuring accurate coordination of events and following through to ensure that all materials and schedules are properly aligned.
  • Provide technical and administrative support to Governance/ERD Technical Advisors as requested, which can include coordination of the respective working teams or support (ERD) and lead/support (GTU) the development of donor/prime/sub business development profiles, concept notes and proposals, program guidance notes, and budget verifications on the IRC's grant system, OTIS
  • Manage technical and logistics support for in-person and virtual events.
  • Provide data review support for the Annual Statistics data collection process for GTU as needed to MEAL colleagues

Knowledge Management and Communications

  • Respond to day-to-day communications and requests for information in a timely manner ensuring that relevant team members are informed and copied as necessary.
  • In partnership with TA, review and continuously maintain Governance/ERD Unit’s internal and external resources and documents including, reports, presentations, and other publications.
  • Lead the maintenance of the Governance/ERD Unit intranet sites including box folders in collaboration with subteam staff.
  • In partnership with TA, Support (ERD) and Lead (GTU) the development of Governance/ERD factsheets, newsletters, past performance reports, etc.
  • Develop/updates systems for tracking Governance/ERD projects, reports, resources, etc. and make these resources broadly available to IRC audiences.
  • Co-organize the monthly ERD Community of Practice with the Cash & Markets Assistant, Livelihoods & Program Development Officer, and ERD Coordinators.
  • Provide additional general communications support, such as maintaining an internal database for Governance/ERD resources.
  • Collaborate across teams as needed on external communications deliverables.

Administrative Operations and human resources

  • Provide general administrative, operational, and logistical support to both TUs
  • Set up and submit for approval travel expense reports, purchase orders, contract payments and other finance transactions via Integra, IRC’s procurement and expense management software.
  • Maintain inventory of both TUs’ IT assets and requests for translation procurement, identifying and tracking funding sources for these purchases.
  • Manage contracts, payments, and other administrative tasks for Governance/ERD vendors, coordinating with Global Supply Chain, Finance, and other internal/external teams as needed
  • Be responsible for and manage onboarding of new staff and provide close assistance to new staff during initial period of employment.
  • Coordinate and facilitate Governance/ERD team meetings.

Job Requirements:

  • University degree in international development, public administration, public/global policy or related fields.
  • Minimum 3 years related non-profit and/or administrative work experience required.

Demonstrated Skills and Competencies:

  • Proven writing and editing skills: the ability to draft memos & letters and edit reports and proposals.
  • Solid organizational and administrative skills, with a proven ability to prioritize projects with attention to detail.
  • Highly proficient in Microsoft Office suite: high proficiency in Excel
  • Proven organizational and time management skills: the ability to work accurately and productively in a fast-paced environment and respond/adapt to shifting priorities.

Preferred experience & skills:

  • Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications.
  • Strong organizational and time-management skills; proven ability to prioritize and deliver on time.
  • Demonstrated ability to lead, collaborate, and to work independently in a dynamic and multi-functional team structure within a fast-growing organization.
  • Ability to work in fast-paced environment and handle a high volume of requests in an effective and timely manner.


Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

COVID-19 Vaccination Requirement:

In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity:

IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits:

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

How to apply