HR & Payroll Assistant Career Opportunity in Nairobi, Kenya (120K)

Position Title: HR & Payroll Assistant

Industry: Logistics

Location: Nairobi

Gross Salary: Ksh 100,000 –  Ksh 120,000

Our client a Global Logistics Company seeks to hire a competent HR & Payroll Assistant, who will be tasked with the overall management of the HR Department, Managing the payroll function, ensuring accurate & timely payment of employees’ salaries along with compliance with statutory requirements.

Responsibilities include calculating employees’ compensation, updating our internal payroll databases, and ensuring timely payments.

Key Responsibilities

  • Prepare and maintain employment records related to HR activities both statutory and non-statutory such as recruitment, termination, leave, transfers, and promotions.
  • Coordinate the NITA application and reimbursement process by making timely and correct applications and reimbursement claims and thereafter preparing relevant reports.
  • Providing support, guidance and counsel to staff at all levels. Ensure open communication channels are maintained at all times.
  • Preparation and processing of payroll for employees in the organization on a monthly basis.
  • Preparation and processing of monthly statutory/voluntary deductions for payment.
  • Address and resolve employees’ correspondence relating to the payroll, that is the P9 Forms, Payslips and updating of statutory/voluntary deductions in a timely manner.
  • Collecting daily, weekly, and monthly employee time sheets and calculating employee work hours.
  • On a monthly basis receive all payroll amendments including salary changes, overtime payments, allowances, changes to pension contributions, new recruits, bank account changes, promotions etc. from the supervisors and Management.
  • Check that monthly payroll amendments have been duly authorized by the Management prior to input into the payroll.
  • Provide regular reporting on the performance of assigned roles weekly, monthly and as may be required.
  • Assist with other duties in the HR and Payroll function as and when requested to by Management.
  • Maintain and update human resources documents, such as the Company Handbook, Code of Conduct, and Ethics or performance evaluation forms.
  • Coordinate the management and maintenance of staff contracts, personnel files, and other employee information.
  • Conduct reference and background checks on job applicants.
  • Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and / or promotion opportunities.
  • Analyze employment-related data and prepare required reports.
  • Develop the appropriate training approaches to facilitate the training as per the recommended industry standards.

Key Qualifications

  • Bachelor’s Degree in Human Resources Management or related field.
  • At least 5 years of relevant generalist HR experience focused on HR and payroll administration in a busy environment.
  • Experience in a Logistics company would be an added experience.
  • Must have experience working with payroll system.
  • Must be well conversant with the Kenyan labour laws and ethical HR practices.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (HR & Payroll Assistant – Logistics) to before 15th March 2023.