Finance & Administration Manager Career Opportunity in Rwanda

Position Title: Finance & Administration Manager

Location: Rwanda

Industry: Marketing & Communication

Our client, an integrated marketing and communication agency headquartered in Rwanda is urgently looking to recruit a high-caliber and talented Finance & Administration Manager.

He/she will play an integral role in establishing cross-functional partnerships to streamline business operations that drive growth and increase efficiency and bottom-line profit by performing the following duties.

Essential Duties & Responsibilities:

Financial Management

  • Establishes effective accounting and bookkeeping systems and procedures and oversees accounting services.
  • Establishes and implements internal controls and administrative systems, policies, and procedures to ensure that the company’s day-to-day operational activities are efficient and effective, and are in line with approved strategic initiatives and budgetary allocations.
  • Manage accounts payable, accounts receivable, purchasing, donations processing and receipting, payment of invoices, payroll, and bills.
  • Maintain parallel records of income and expenditure in the financial database.
  • Ensures adequate cash flow for the organization’s requirements, by monitoring funder remittances, and preparing requests for funds as needed.
  • Prepares and presents quarterly and yearly financial budgets and cash flow forecasts and works with the MD to actively monitor and understand budget variances.
  • Prepare budgets and reports expenditures for approval.
  • Ensures and reviews monthly financial statements from the accounting company and prepares narrative reports for the review of the director
  • Manages bank accounts and monitors reconciliations, and transactions including wire transfers, credit cards, renewal of Certificates of Deposit, and keeping track of signing authorities.
  • Prepares documents and schedules for CIT, and annual audits, and liaises with auditors when required.
  • Manages liquidity, investments, and foreign exchange per established policies and procedures.

Governance Support

  • Works with the managing director to proactively mitigate financial and legal risks to the organization.
  • Recommends policies and procedures in areas encompassing finance and accounting, privacy, IT, and compensation for the consideration of the managing director.
  • In close consultation with the managing director, establishes a relationship with partners so that they have an opportunity to understand fully the key financial issues confronting the companies
  • Coordinate key senior meetings, including preparation and dissemination of background documents, for partners.

Human resources and administration

  • Oversees recruitment of staff, consultants, and interns
  • Maintains personnel files, health benefits, and other insurance updates.
  • Applies relevant employment law to HR policies.
  • Maintain basic administrative systems, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.
  • Ensures the effective development and administration of IT systems, such as databases, email, cloud filing, backup and online communication tools websites, and other web/video/audio conferencing systems.
  • Manage incoming telephone and mail communications.
  • Other duties and responsibilities assigned as per business needs.

Key Competencies & Qualifications:

  • Bachelor’s degree in accounting and finance or a related field
  • ACCA or CPAK certification is advantageous.
  • Minimum 3-5 years prior experience in a senior management finance and administration position in a service sector
  • Financial Planning and Strategy formulation,
  • Managing Profitability,
  • Strategic Planning,
  • Visionary,
  • Report writing and presenting ability.
  • Quality Management,
  • Process Improvement,
  • Ability to deal with Complexity,
  • Skill transfer or training delivery ability.
  • Leading and communication
  • Ability to be self-motivated with a positive attitude and a solid work ethic.

How to Apply

If you’re up to the challenge, kindly send your CV and cover letter only to before the closing of business on 15th March 2023.

Clearly indicate the position applied for and the expected salary in the subject line.