International Committee of the Red Cross


The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and other forms of violence and provide them with assistance. It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles. The ICRC's Regional Delegation in Nairobi is a hub that co-ordinates the institution's humanitarian activities in Kenya, Tanzania and Djibouti and hosts the organizations’ regional logistics, technical and training support units serving the Horn and Great Lakes Region.

Overall Responsibility

The Data Administrator administers data collected by the ICRC to support its activities on behalf of people entitled to ICRC protection & assistance under international humanitarian law. The incumbent performs various data processing on computer mainly independently. They perform internal and external follow-up of individual cases. In addition, they ensure follow-up and updates of PROT6 files.

Tasks and responsibilities

  • Carries out data processing; independently consults the database, inputs new data and updates existing data upon receipt of new information and carries out the required follow-up;
  • Focal person for Archiving Prot6 individual files as required by Headquarters procedures;
  • Contributes actively to the daily organization of the protection office; independently carries out office tasks – document checking, scan or photocopying and maintaining a proper filing system;
  • Contributes to the protection and security of individuals personal data;
  • Attends to the Protection department clients at the delegation, listens to their request and/or inquires and provides them with Restoring Family Links (RFL) services or accurate advice, referrals and follow-up as necessary there upon updates the visitors’ statistics on TeamSpace;
  • Carries out translations from English to Swahili and vice versa to visitors who can only speak Swahili;
  • In coordination with (RFL)/Data file holders, accompanies them for field support visit (Data) in Kenya and Tanzania;
  • Carries out basic office tasks - document checking, photocopying, and maintaining a proper filing system for documents & files;
  • Assist in Preparing mail for transmission (memos, Red Cross Messages, pouches) to other ICRC Offices and to the National Societies as well as other entities (i.e., Embassies);
  • Assist in organizing Guantanamo phone calls – (Booking room, notifying family members, transport arrangements, gives feedback to Protection Department in Washington on the calls);
  • Ensures the departments Archive Room is well maintained;
  • Replaces RFL/Tracing colleagues in their absence.

Minimum Requirements and competencies

  • University Degree or Diploma in Information Technology, Business or related studies;
  • 2 years of professional experience in a similar field;
  • Very good command of written and spoken English, with basic knowledge of French;
  • Sense of organization and confidentiality;
  • Good Analytical and organisational skills;
  • Excellent data management skills;
  • Excellent command of written and spoken English.

How to apply


The interested candidates should submit their applications on or before the 02nd March 2023 at 4:30 pm then submit their CV, motivation letter, including references details, supporting documents (Certificates, Diplomas, Degree etc) and current and expected remuneration to ICRC Nairobi Delegation, HR Department via the email address provided below:

The reference Protection Data Administrator must be stated in the application to be valid. If you do not clearly state the position for which you are applying and attach the required certificates & other supporting documents, your application may not be considered. Only shortlisted candidates will be contacted.

Applicants must have the permanent right to work in Kenya.

ICRC does not charge a fee at any stage of the recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to ICRC HR Department through the recruitment contact.

ICRC is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.

In processing your personal data for recruitment purposes, we follow the information notice as explained HERE.