Temporary Account Assistant Job Vacancy in Kenya

African Economic Research Consortium (AERC)

An Exciting Short-Term Opportunity

Position Title: Temporary Account Assistant – Research Department

Established in 1988, African Economic Research Consortium (AERC) is a premier capacity building institution in the advancement of research and training to inform economic policies in sub-Saharan Africa.

AERC’s mission rests on two premises: first, that development is more likely to occur where there is sustained sound management of the economy; second, that such management is more likely to happen where there is an active, well-informed cohort of locally based professional economists to conduct policy-relevant research.

AERC builds this cohort through a programme that has three primary components: research, training, and policy outreach. The organization integrates high quality economic policy research, postgraduate training, and policy outreach within a vast network of researchers, universities, and policy makers across Africa and beyond.

AERC is seeking to fill the position of Temporary Account Assistant.

This position will be for a period three months to support the Programme Administrator for Research on the following accounting related assignments.

  • Guided retrieval and filing of Research individual and institutional grants, payments, expenditure accounting documents and relevant correspondence.
  • Assist with the verification and reconciliation of awarded grants, payments, and accounting documents surrendered to facilitate processing of payments due.
  • Assist in the preparation of relevant documents in readiness of the institutional audit in May 2023.
  • Assist with the development and update of the proposed internal document repository portal for document sharing henceforth.
  • Assist in other document related duties in the department requiring attention in the period.
  • The temporary accounts assistant will ensure that all outstanding grant accounting documents are verified and assist in processing the payments due.
  • She/he will also ensure the institutional and individual grants and supporting documentations are up-to-date, thus enhancing stakeholder’s satisfaction as well as minimize risk exposures that might raise potential audit queries.
  • Assist in setting up and archiving electronic documents to one drive/share point for easy retrieval.
  • Assist in preparation of the audit process through document retrieval, updates and reporting.
  • Assist in updating all the sub grantees files with the necessary information and keeping them up to date.
  • Prepare and update key grantee accounting documents and verification in the Research department.
  • Assist in vendor reconciliation, grants reconciliation and gathering data relevant for donor reporting as requested.
  • Maintain specific donor related statistics as requested.
  • Undertake any other duties/responsibilities that may be assigned to him/her by the Programme Administrator.

Qualifications and Experience

  • A Bachelor’s degree in Accounting/Commerce or Business-related discipline.
  • Must be a CPA (K)/ACCA holder.
  • Must have 3-4years relevant experience in an NGO environment.
  • Excellent skills in Microsoft Office Suite (excel skills a MUST).
  • Working experience with ERP’s preferably Microsoft Dynamics Navision.
  • Extensive experience in dealing with donor funded projects (DFID, SIDA, AfDB).

Key Skills and Competencies

  • Strong interpersonal skills and a good team player.
  • High level of integrity, commitment and professional responsibility.
  • Excellent communication, organization and presentation skills.
  • Good analytical and problem-solving skills.
  • Ability to work independently with guidelines and clear expectations.
  • Ability to engage and interact with different people from different cultures and backgrounds.

How to Apply

Interested applicants are invited to send in their applications to recruitment@aercafrica.org by Friday 3rd February 2023.

Due to the expected volume of applications, AERC will only enter into further correspondence with short-listed candidates.