Position Title: Office Administrator
Location: Nairobi
Our client in the Pastoral and Evangelical Industry is looking to fill the position of Office Administrator.
Job Purpose: Assist with all functions of office management, and complete clerical and administrative tasks for the office.
Duties and Responsibilities
Administration:
- Register products with the Kenya National Library.
- Manage petty cash and payment of all utility bills.
- Manage official communication.
- Prepare procurement plans for office supplies and manage their usage.
- Maintenance of general office files, including job files, vendor files, and other files related to the company’s operations.
- Coordination of scheduled staff meetings; keep attendance registers.
Training Program Coordination:
- Ensure regional coordinators receive their resources on time – stock
- Ensure Network Leaders are paid their stipends – administration
- Track the organization’s cohorts – administration
- Receive programs application forms – administration.
Inventory Management:
- Receive Inventory.
- Quality control (Check & Verification) of inventory.
- Manage inventory storage.
- Conduct a physical stock-take and keep an updated inventory list.
- Make timely orders for out-of-stock inventory.
- Coordinate with suppliers/vendors.
- Manage distribution of inventory.
- Coordinate with couriers to keep track of shipments.
Qualification, Experience, and Skills
Minimum Qualifications:
- Diploma or a bachelor’s degree in business, administration, or a related field.
- 2+ years of Office Administration experience.
- Strong organizational skills and attention to detail.
- Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, and Outlook).
- Data Analysis Skills.
- Excellent organizational skills.
- Basic financial skills.
Behavioral Traits:
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Ability to work independently.
- Good communication skills, written and verbal.
- Proactive, enthusiastic and self-motivated.
How to Apply
To apply, submit your application on our ATS at ats.flexi-personnel.com by 12th JAN 2023 under the OFFICE ADMINISTRATOR job posting.
All applicants are advised to adhere to application guidelines for consideration.
Only shortlisted candidates will be contacted.
NB: Flexi Personnel does not charge candidates for job placement.