Human Resource & Administrative Assistant Job Vacancy in Nairobi, Kenya

Position Title: Human Resource & Administrative Assistant

Work Level: Supervisory

Location: Nairobi

Reports to: Manager HR Operations

Our client is seeking to recruit a Human Resource & Administrative Assistant to join their team.

Key Responsibilities:

  • Manage HR administrative tasks such as contracts, letters, and personnel files.
  • Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
  • Updating HR databases (e.g., new hires, separations, vacations, sabbaticals, and leaves).
  • Prepare relevant paperwork for HR policies and procedures and ensure compliance.
  • Manage and spearhead performance management systems and processes while ensuring subsequent action is undertaken.
  • Coordinate, plan, and organize the day-to-day activities regarding HR management and report to the General Manager all the happenings of the day.
  • Create regular reports and presentations on HR metrics (e.g., turnover rates)
  • Assist in the drafting and updating of employee job descriptions.
  • Support the development and implementation of HR initiatives and systems that improve employee satisfaction, morale, and commitment.
  • Review employment statuses, working conditions, and employee liabilities to ensure legal and labor compliance.
  • Support with departmental training requirements including inductions, training needs analysis, and training materials.
  • Keep internal HR reference documentation up to date.
  • Assist in maintaining and managing a continuous improvement of the organizational culture.
  • Collaborate with other teams (on-site/remote) on cross-functional projects while maintaining critical and exceptional communication channels.
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Handle complaints and grievances from employees e.g., facilitation disciplinary hearings, etc.
  • Establishing and maintaining effective communication frameworks on issues affecting staff.
  • Reviewing procedures for employee health, safety, welfare, and wellness.
  • Providing clerical and administrative support to General Manager
  • Execute ad hoc tasks and any other job-related instructions as requested from time to time.

Key Requirements:

  • Degree in Human Resources or related field with a minimum work experience of 5-7 years.
  • Knowledge of Kenyan labor laws
  • Hands-on experience with an HRIS or HRMS
  • Ability to work under pressure.
  • Willingness to learn and understand the organization’s processes
  • Ability to work with discretion and maintain high levels of confidentiality
  • Excellent planning and organization skills
  • Ability to work with teams to drive productivity and motivation.
  • Ability to work on their own or in teams across different shifts
  • Excellent people management and presentation skills.
  • Flexibility to respond to a range of different work situations
  • Excellent organizational skills
  • Positive attitude
  • Strong communications skills including knowledge of zoom etc.
  • Excellent skills in Word, Excel, and PowerPoint

How to Apply:

A. Submit your application through our ATS (Applicant Tracking System) at under the Human Resource and Administrative Assistant job posting


B. Send your application to by 20th January 2023 indicating Human Resource and Administrative Assistant – as the Email Subject and your expected minimum wage in the subject line.

NB: Flexi Personnel does not charge candidates for job placement