Finance and Operations Manager Job Vacancy in Nairobi, Kenya (180K)

Position Title: Finance and Operations Manager

Industry: Real Estate

Location: Nairobi

Reports to: Managing Director

Gross Salary: Kshs 150k – 180k

Our client is a premium Real estate company looking to hire a Finance and Operations Manager who will be responsible for ensuring that financial management policies and practices of the company are optimal for the business goals as well as implementing operational policies and practices that support the delivery of exceptional client services and the strategic objectives of the company.

Key Responsibilities

Operations Co-ordination

  • Review key business processes and work-flows and recommend areas for improvement
  • Oversee prompt and helpful responses to client queries.
  • Oversee development and maintenance of a query or issue tracker, to monitor the progress of query/issue resolution and client confirmation on the same where possible.
  • Chair bi-weekly management meetings with the heads of Maintenance, Projects, Compliance and Records, and HR and Administration to discuss any interdepartmental challenges and circle back on related recommendations and actions.
  • Co-chair quarterly property staff meetings and follow up on issues arising for action
  • Review weekly sales and marketing reports and meet monthly with the Sales and Marketing team to discuss their performance and related matters for action.
  • Co-ordinate the preparation of routine/regular client reports and scheduling of regular client review meetings in collaboration with the Managing Director and HR and Administration Manager.
  • Attend regular client meetings and present or oversee the presentation of the financial report.
  • Meet weekly with the Managing Director to discuss company operations and areas for improvement.
  • Represent the MD on client and internal engagements as required.
  • Promptly escalate key issues arising to the Managing Director.

Financial Management

  • Ensure company financial strategy, policies and procedures are optimal to support business goals, including enhanced revenue generation and profitability, and are fully compliant with GoK regulations and accounting best practice.
  • Ensure client property and facility management accounts are managed prudently and records maintained accurately with all related back-up documents, and statements sent to all clients weekly, monthly or quarterly (as agreed with the client).
  • Ensure RPL accounts are managed prudently and records maintained accurately with all related back- up documents and quarterly reports prepared by the 15th of the month after the quarter
  • Ensure cashflows and payroll are sent to MD for review by the 25th of each month and payroll processed by the 28th of each month.
  • Ensure all statutory requirements and returns are done on time for RPL and client accounts, where we are mandated to do so i.e. audits, VAT, Income Tax, WHT, PAYE, NHIF, NSSF, rates, rent, license, insurance payments.
  • Ensure client and RPL annual audits are completed on time each year.
  • Ensure complete and orderly filing of RPL and Client accounts hard copy and electronic documents.
  • Ensure regular bank reconciliation for RPL and Client accounts.
  • Pro-actively engage clients on service charge collections and target at least 80% of collectible invoiced amounts each period and escalating efficiently to sanctions and legal action where required.
  • Forward rent arrears accounts agreed for follow-up by the Compliance and Records manager by the 10th of each month.
  • Mentor and supervise the accounts staff including developing and reviewing their annual targets and work plans, and overseeing their interaction with clients including presentation of accounts at review meetings.
  • Participate in the review of potential property management software for the company and implementation once approved for roll-out.

Key Qualifications and Skills

  • Bachelor’s Degree in Business Administration, Commerce, Finance, or a related field.
  • CPA (K).
  • At least Five (5) years of working experience in a similar position.
  • In-depth knowledge of the relevant Kenya laws on financial management and regulations related to business administration.
  • Excellent leadership skills.
  • Excellent communication and presentation skills
  • Excellent organization and administrative skills
  • A strong team player.
  • Ability to perform with minimal supervision.
  • Ability to adopt a flexible approach to meet the needs of the business.
  • High integrity, Articulate and self-confident.
  • Professional and highly motivated.
  • Ability to manage assigned responsibilities proactively and efficiently.
  • Adaptable and able to work in an environment of fluctuating workloads.
  • Must display a high degree of emotional maturity.

N.B: Female candidates are encouraged to apply.

How to Apply

If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Finance and Operations Manager – Real Estate) to before 15th Jan 2023.