Position Title: Administration Assistant
Job Location: Nairobi
Duties and Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and staff in operations and divide responsibilities to ensure performance.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Ensure all bills are paid on time.
- Assist Managing Director to run daily business operations.
- Assist the Administration Officer in the running of the office by providing support in the managing of office space, maintaining service contracts, and managing office equipment;
- Support the Administration Officer in implementing office administrative procedures and policies at the company;
- Manage the switchboard services and maintaining the private automatic branch exchange (PABX) system
- Managing incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.
- Maintaining the tidiness and neatness of the front office and maintaining a safe and clean reception area
Minimum Requirement
- Diploma in Secretarial Studies, Office Management and Administration / or any other related field from a recognized institution
- Must have at least three (2) years proven work experience in a fast-paced environment
- Should be computer literate and familiar with MS Office packages
Key Competencies
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
How to Apply
If you are up to the challenge, possess the necessary qualifications and experience, kindly send your detailed CV quoting the job title on the email subject “Administration Assistant” to: vacancies@jantakenya.com by or before 30th January 2023.