Sports Company Operations Administrator Job Vacancy in Nairobi, Kenya

Position Title: Operations Administrator

Industry: Events

Location: Nairobi

Gross Salary: Kshs 40k Plus 10 % Commission on sales

Our client is an outdoor extreme sports company and they also offer one stop solutions for printing and branding needs ranging from digital printing, large format printing, signage and engraving.

They seek to hire a competent Operations Administrator who will ensure effective and efficient management of resources through implementing the right processes and practices across the organization.

H/She will be responsible for people, operations, budgets, business development and strategy.


Financial Management

  • Managing and maintaining budgets, as well as invoicing, preparing ETR to accompany the invoices
  • Submit and reconcile expense reports
  • Recording of Income/revenue and following up on pending payments according to invoice dates.

Operational Management

  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
  • Devising and maintaining office systems;
  • Booking appointments for clients and overall customer service.
  • Using content management systems to maintain and update websites and internal databases;
  • Ordering and maintaining stationery and equipment;
  • Sorting and distributing incoming E-Mail and organizing and sending outgoing Email;
  • Dealing with telephonic enquiries.
  • Organizing and storing paperwork, documents and computer-based information;
  • Photocopying and printing various documents, sometimes on behalf of other colleagues;
  • Recruiting, training and supervising junior staff and delegating work as required;
  • Manipulating statistical data;
  • Arranging in-house and managing external events.
  • Creating and maintaining filing systems.
  • Maintain contacts lists.
  • Maintaining inventory records and organizing in good time re-supply and re-stock of the site.

Marketing Management

  • Management of social media accounts (Facebook, Twitter)
  • Basic website maintenance and blog management
  • Preparation of monthly newsletter.
  • Constant marketing and sales pitches to clients.

Qualifications & Experience

  • A Bachelor’s degree/diploma in any related field from a recognized university
  • At least 3 years of experience office administrative position
  • Must demonstrate the ability to move with speed and handle multiple tasks at once.
  • Presentation skills and attention to detail;
  • The ability to plan your own work, work on your own initiative and meet deadlines;
  • The ability to manage pressure and conflicting demands
  • Oral and written communication skills;
  • Tact, discretion and respect for confidentiality;
  • Team player
  • Reliability and honesty;
  • Project management skills.
  • Excellent time management skills
  • Attention to detail and problem solving skills.
  • Must possess excellent communication and interpersonal skills.
  • Strong organizational and administrative skills
  • Excellent Customer Experience and planning skills
  • Excellent computer skills

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Operations Administrator-Events) to before 14th December 2022.