Real Estate Agent Consultancy Opportunity for SOS Children’s Villages Kenya

SOS Children’s Villages Kenya (SOS CV Kenya)

Expression of Interest for a Real Estate Agent

Background Information: SOS Children’s Villages Kenya (SOS CV Kenya) is a child-focused Non-Governmental Organization established in 1973 to provide care and protection to children who have lost or are at risk of losing the care of their biological families.

The organization’s vision is “Every child belongs to a family and grows with love, respect and security” and its programmes are driven by the mission of building families for children in need, helping them shape their own future and to share in the development of their communities.

In this regard, it works to reduce poverty; increase access to quality education and decent work; reduce inequalities and build strong institutions as laid out in SDGs 1, 4, 8, 10, 16 and 17. SOS CV Kenya’s programmes respond to both the care needs of vulnerable children and the root causes of their situations, while prioritizing the best interests of the child and the needs of the local communities.

The organization anchors its response on national and international legal and policy frameworks related to child rights such as the UN Convention on the Rights of the Child (1989); the African Charter on the Rights and Welfare of the Child (1990); the UN Guidelines for the Alternative Care of Children (2009); the Children’s Act (2001), Kenya’s Constitution (2010) and the country’s Guidelines for the Alternative Family Care of Children (2014).

Over the last three years, SOS CV KE has served more than 15,000 children directly while benefitting more than 150,000 children, parents and caregivers indirectly.

In this regard, the MA intends to engage a Real Estate agent to manage SOS CV Kenya properties in differentnt operational locations where SOS CV Kenya operates (Nairobi, Mombasa and Eldoret).

Expected Deliverables

  • Their role will involve finding tenants, showing properties to be leased/rented to prospective tenants and explaining terms and conditions of rent or lease.
  • Drawing up lease and sale agreements and estimating costs.
  • Collecting rent and on behalf of owners inspecting properties before, during and after tenancies
    ensuring that the rent has been paid on time
  • Arranging for repairs and maintenance of the properties by ensuring the availability of workers to perform repairs and maintenance of the properties
  • Facilitating negotiations with tenants and owner/landlord on rents and fees

Supplier Eligibility

Service Providers may not apply, and will be rejected as ineligible, if:

  • They are bankrupt, being wound up, having their affairs administered by the courts, having entered into an arrangement with creditors, having suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
  • They have been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata;
  • They have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
  • They have not fulfilled obligations relating to the payment of taxes and other statutory contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
  • They have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity;
    Found to be in serious breach of contract in previous contracts with SOS or its partners.

Additional specific eligibility criteria, if applicable, are stated in this EOI package under evaluation summary.

Response Documents

Offertory must submit an offer in their own format and ensure it contains all the required documents and information specified in this tender document:

  • Bidders must submit their own independent offer including at least (but not limited to):
  • All documents required in the “Eligibility evaluation” section of this Expression of Interest
  • All documents required in the “Technical evaluation” section of this expression of interest
  • A price offer
  • Any other documents to support due diligence and to strengthen bidder’s offer.

The original EOI should be initialed and the price/ service fees offer pages of the bid must be signed by the authorized person(s) representing the bidder and stamped.

Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person (s) signing the bid.

Acceptance of Successful Response

Documentation submitted by bidders will be verified by SOS CV KENYA.

The winning bidder will be required to sign a contract for the stated, agreed upon amount.


Specific Eligibility Criteria

Eligibility criteria must be met and the corresponding supporting documents must be submitted with offers.

Offerors who do not submit these documents will be disqualified from any further technical or financial evaluation.

  1. KRA pin
  2. Valid Tax compliance certificate issued by Kenya Revenue Authority
  3. Company certificate of incorporation/registration
  4. Valid business permit
  5. Bank details: Bank name, branch, swift code and bank account

Technical Evaluation

An SOS CV KENYA Tender Committee will conduct an evaluation of the EOI.

SOS CV KENYA reserves the right to accept or reject any or all bids, and to accept the offer(s) deemed to be in the best interest of SOS CV KENYA.

SOS CV KENYA will not be responsible for or pay for any expenses or losses which may be incurred by any

Offeror in the preparation of their tender.

The technical evaluation will grade technical criteria on a pass/fail basis. Supplier’s bids must meet the minimum technical standard established here, in order to receive a passing mark.

Only offers who pass all technical criteria will move on to the next round of evaluation

SOS Real Estate Agent

Financial Evaluation and Price / Cost Analysis

All interested bidders who passed all technical criteria will move on to the financial evaluation where the most reasonable service fee will be accepted as the winning offeror(s) assuming the Service fee is deemed fair and reasonable and subject to the additional due diligence.

Additional Due Diligence

Upon completion of both the technical and financial evaluations SOS CV KENYA may choose to engage in additional due diligence processes with a particular offeror or offeror(s).

The purpose of these processes is to ensure that SOS CV KENYA engages with reputable, ethical, responsible service providers with solid financials and the ability to fulfill the contract.

Additional due diligence may take the form of the following processes (though it is not limited to):

  • Reference Checks
  • Supplier’s facility visits
  • Determination of relations and affiliations between offers

Other appropriate documented method giving SOS CV KENYA increased confidence in the service provider’s ability to perform.

SOS Real Estate Agent Criteria

Financial Proposal: Offerors will submit a proposed budget with their proposals in excel. The proposed budget will have sufficient detail to allow evaluation of elements of costs proposed. Budgets should be submitted in KES ;.SOS CV Kenya reserves the right to request any additional information to support detailed cost and price. Offerors should also indicate the inclusion or exclusion of any applicable Taxes.

References: Please include three client references and contact information. References should have worked with your organization within the past two years in connection with and if possible, subject matter applicable to this RFP.

Instructions for Submission of Proposal

Additional information and questions regarding these EOI should be submitted in writing by sending an email to

Questions will be answered within 72 hours.

Proposal and all supporting documentation must be submitted on email to with the subject line “EOI – Real Eastate Agent ” on or before 16th December 1200hrs EAT.

Interested parties that have questions or seek clarification on this EOI may contact us on

Please ensure that you send questions in advance to avoid delay on responses.

SOS CV Kenyda will not compensate offerors for their preparation of responses to this EOI.