Procurement and Tender Administration Officer Job Vacancy in Kenya

Our client in the Financial Industry (Insurance and pension management) seeks to recruit a Procurement and Tender Administration Officer.

Monthly Gross Salary: 50K – 60K

Key Accountabilities


  • Responsible for effective and efficient procurement of various company goods and services, contract management and supplier relationship management through us of the best practices.
  • Ensuring all relevant procurement- related documents are in place and properly filed.
  • Ensure compliance with all procurement policies and procudures

Tender Administration

  • Solicit for tenders/quotations and request for proposal in different institutions
  • Supporting and managing tenders flowing to and from respective sources i.e. E-Tenders, Daily Papers
  • Working with the relevant management teams on the collating of all material as required on the tender response and specification requirements.
  • Ability to confidently work on the tender document/content without supervision and submit them to the respective institutions in the right time frame
  • Adhere to agreed timelines on the tender documents and making sure that the tender documents are submitted within the prescribed timelines
  • Monitoring of existing contracts, expiration dates and ensuring that renewal of the same is done in good time
  • Analyzing spend by company against tender agreed levels and reporting back to the management team.
  • Monitoring of tender websites to acquire more tenders Prepare bid bonds if required Strive to
    continuously improve the tender process
  • Thorough understanding of bidding process and documentation Preparation of Quality Tenders,
    proposals, quotations for presentations to clients.
  • Preparation of quarterly and monthly reports on acquired tenders.
  • Accurate inputting of tender milestone dates into the Tender Lifecycle Tracker
  • Manage tender correspondence timely and in line with internal and external guidelines i.e., Acceptance letters, Award Notices
  • Manage the storing of all documentation relating to tenders and follow


  • Education level Bachelor Degree in Procurement, Project Management or related field
  • Sound experience in the preparation and administration of tender documents
  • Previous experience managing contracts and contract negotiation
  • Three (3) years’ experience tendering in the insurance and pension services industry

How to Apply

Qualified candidates to apply via email clearly indicating the position applied for on the email subject as “Procurement and Tender Administration Officer” by COB
8th January, 2023.

Due to the urgency, application will be reviewed on a rolling basis.

NB: Only short-listed candidates will be contacted.

Career Management Centre is a proud equal opportunity provider and does not discriminate the applicants on any basis.

Career Management Centre is a Human Resources Management Consulting firm that offers comprehensive HR Services including Recruitment, Job Evaluations, Training, Payroll Outsourcing, Labor
laws Compliance and Employee Engagement Surveys to businesses both at a strategic and operational
level ( We firmly believe that HR is the nucleus of any organization irrespective of any size or industry.