WFP Somalia Human Resources Assistant Job Vacancy in Nairobi, Kenya

UN WFP Somalia

Position Title: Human Resources Assistant

Vacancy Announcement No. 094/2022

Contract Type / Grade: SC 5

Duty Station: Nairobi, Kenya

Contract Duration: 1 year (initial)

Date of Issue: 29th September 2022

Closing Date: 4th October 2022

About WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

Why join WFP Somalia?

In Somalia, the World Food Programme provides food assistance for nutrition,liveliho ods, and relief through the hard work of more than 550 employees who contribute towards making Somalia hunger free in close partnership with local partners.

What will you do?

1. Provide assistance on the recruitment actions to ensure consistent, high quality, timely implementation of the approved recruitments.

2. Provide active support in communicating with the applicants (internal/external candidates) about the vacancy announcement, the assessment process, etc.

3. Provide full administrative support with the ongoing recruitment processes (scheduling tests or interviews, creating the notes for the record, circulating recruitment documents for signatures, etc).

4. Provide active support with longlisting candidates for open VAs under the close supervision of the respective recruitment specialists.

5. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements to support analysis and reporting needs.

6. Provide administrative support in on boarding of new staff members in compliance with relevant processes and procedures.

7. Maintain confidential personnel records, HR databases and archives, to ensure data and files are
accurately stored and updated in compliance with the established standards.

8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines ensuring the e-recruitment system is fully leveraged and contains updated information.

9. Support with any other HR administrative task as required.

Do you meet the minimum requirements?

  • Completion of first-level University degree.
  • Minimum 4 years of experience in an HR assistant role in a multi-cultural environment
  • Good understanding of key HR principles and talent acquisition best practices including CV screening, candidate engagement, scheduling assessments with candidates, interviewing, onboarding.

Are you competent for this job?

Do you have

  • Excellent inter-personal skills and ability to operate in an international, multicultural environment.
  • Ability to create trust with team/employees and deal with confidential information in a professional manner.
  • Demonstrated ability to deliver timely high-quality deliverables.
  • Demonstrated ability to maintain HR trackers with a high level of detail-orientation.
  • Proficient user of Applicant Tracking Systems (e.g., SuccessFactors, Taleo, etc.).
  • Proficient user of MS Office, including SharePoint, Excel and PowerPoint.
  • Strong drive and motivation.
  • Flexible attitude towards shifting tasks and responsibilities.
  • Excellent spoken and written English.

Application Process

Application Deadline: 4th October 2022.

  • 1st assessment step: Multiple-Choice Assessment
    • Date: 5th October 2022 (09:00 hours EAT).

Successful candidates will proceed to a written test stage on the same day which will be conducted at 11:00 hours EAT.

Interested and qualified candidates are requested to submit online applications through E-Recruitment using the link below:

Applications that do not meet the above requirements will be disregarded.

Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles.

WFP is an equal opportunity employer, and we are committed to promoting diversity and gender balance.

Selection of candidates is made on a competitive basis.

WFP does not charge any application fees to candidates.