Migration Assistant Job Vacancy in Kenya – Embassy of Sweden in Nairobi

The Embassy of Sweden in Nairobi

Position Title: Migration Assistant

Reporting To: Head of Section

Department: The Migration Section

Number of Positions: 1 position

Type of Contract: 1 Year (with a possibility of permanent position)

Gross Salary Range: Competitive

Job Location: Nairobi, Kenya

Placement: Immediate

Employer’s Background: The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles, and Comoros. The Embassy also represents Sweden in UNEP and UN-HABITAT.

The Embassy represents and advances Swedish policies, interests, and values in political and economic relations, development cooperation, trade, and investment promotion, in cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.

The Embassy of Sweden is an equal opportunity employer and encourages all relevant applicants to apply for the position regardless of age, gender, ethnicity, and personal background.

The Migration section is a part of the Embassy of Sweden. The section is mainly responsible for receiving and verifying applications for visa and residence permit, making decisions in visa cases, conducting interviews with applicants, answering questions on phone/email/mail/archiving among other things.

A European Return Liaison Officer is also part of the team, responsible for the return process of returns from Europe to Kenya and Somalia.

The Section is looking to expand its team with two migration assistants, due to a regional responsibility for visa and residence permit cases as well as the responsibility for the enhanced return procedure from Europe to Kenya and Somalia.

The suitable candidate should have an excellent command of written and spoken English and Swahili and excellent command of at least one of the following languages Amharic, Somali, Kirundi, Arabic or French. The Embassy aims at gender balance among its staff.

The application process is open both for male and female applicants, but we especially encourage male applicants.

Key Roles & Responsibilities:

  • Handle residence/student and work permit applications
  • Conduct interviews with applicants, including in English and Swahili.
  • Handle visa applications and follow instructions from decision-maker
  • Handle resettlement cases, including communication with IOM/UNCHR
  • Verifying documents
  • Reply to applicants´ queries, both in writing and over the phone
  • Registration and archiving
  • Other section duties, such as special assignments, required or decided by the head of the section.

Key Qualifications (all skills are required):

  • Excellent command of written and spoken English and Swahili
  • Excellent command both written and spoken of at least one of the following languages; Amharic, Somali, Kirundi, Arabic or French.
  • University degree in relevant field, such as law or social science
  • At least two years relevant working experience, in the field of law, combatting fraud or with visas/residence permit or in similar areas deemed suitable by the employer. The experience should not be older than 3 years.
  • Documented administrative competence and computer skills

Added advantages:

  • Experience from work at other Embassies with migration-related duties
  • Experience from work at authorities handling migration or legal matters

Personal attributes:

  • Team player with a will to share knowledge and support colleagues – very important!
  • Ability to adjust and to change priorities and undertake multiple tasks simultaneously
  • Ability to work under pressure
  • Respect for cultural diversity, with the ability to fit into a diverse team and to establish networks
  • Excellent organization skills, strong oral and written communication skills in Amharic and English
  • The job requires a person who is fast-thinking, flexible, productive, analytical and who has strong personal integrity.

What to expect as an employee:

  • Medical Insurance + Pension benefits
  • Hours of work are 37 per calendar week
  • 28 days of annual leave
  • Annual Gym allowance
  • Competitive remuneration

How to Apply:

Interested individuals are invited to submit a 1-page Cover Letter, a CV, and a minimum of 3 professional references to https://www.careers-page.com/gaprecruitment/job/L3W4X89W not later than Monday 31st October 2022.

If you are not a citizen of Kenya, please attach a copy of your Kenyan work – and residence permit.

All candidates must be legally able to work and reside in Kenya with the correct visa/work permit status, or demonstrate eligibility to obtain the relevant permit.

The responsibility lies on the successful candidate to

1. Obtain the relevant permit,

2. Pay fees for the permit,

3. Make arrangements to relocate &

4. Meet the costs of relocation.

The Embassy of Sweden does not sponsor visas/work permits.

Work permits will not be arranged by the Embassy.

The terms and conditions for locally employed staff apply. The employment will start with a minimum of 1 month probation.

Any form of canvassing will lead to automatic disqualification.

Only shortlisted candidate will be contacted.

Neither Gap Recruitment Services Limited nor the Embassy of Sweden charge candidates for job placements.