Terms of Reference: End Term Evaluation 2022 Terms of Reference - Bamburi Local Rights Program
Closing date: 3 Nov 2022
1.0 About ActionAid Kenya
ActionAid Kenya is a non-partisan, non-religious development organization that has been working in Kenya since 1972 to end poverty and injustices. ActionAid Kenya is among the leading anti-poverty agencies in Kenya having presence in 16 counties working directly with over one million people living in poverty and exclusion. We are un-apologetic in advancing Women’s Rights and ensuring that Women Living in Poverty and Exclusion are at the center of our work. AAIK commit to work with Women, Children and Young people living in poverty and exclusion to claim and realize their constitutional rights through working within three main pillars of Human Rights Based Approach (HRBA); empowerment, solidarity, and campaigning. AAIK is committed to undertaking all its work in a manner which does not put children or vulnerable adults at AAIK risk. All contractors and Consultants etc., are informed of their contractual and moral responsibilities to safeguard children, young people, and vulnerable adults in all areas of ActionAid’s work.
2.0 Bamburi LRP
Bamburi phase out plan involves a process of reviewing the sustainability of current programs with a view to ensuring that they can run on their own without external support from ActionAid. Most of the program interventions have a dual representation of knowledge, skills and belief in the effectiveness of the program (attitude) and infrastructural facilities that need to be in place to ensure that the mandate is executed.
Appraisal /inception of the LRP:
The LRP was established in 2009 as a development Initiative (DI) then basically described as a peri-urban area due to its proximity to Mombasa town. Mwakirunge sub location is made up of 4 villages namely Kashani, Mwakirunge, Marimani and Digirikani. Mwakirunge sub location has the outlook of an underdeveloped rural area and possesses the lowest levels of urban services. The existing high level of underdevelopment in Bamburi division has been greatly contributed by lack of secure land ownership by community members over years mainly because majority of its residents are considered squatters. Initial ActionAid Kenya (AAIK) situation analysis revealed severe inequalities, discriminatory practices and unjust power relations between residents and duty bearers, including state agents and other local actors. This has had severe negative impacts development wise, with majority of residents lacking access to basic needs like water and food, high illiteracy levels; pronounced gender disparities, with woman being marginalized and overburdened, and experiencing high poverty rates, among other rights entitlements. It is against this backdrop that AAIK is implementing a number of development programmes with active involvement of the community members in Bamburi division in order to help alleviate these problems. AAIK programs in the DI will put the human rights entitlements, as provided for in the new Kenyan Constitution, and claims of the people (the 'right-holders') and the corresponding obligations of the State (the 'duty-bearer') in the center of their development program.
3.0 Overview of the LRP
To understand the status of rights violations and/or realization, and to ensure participation of the local people and sustainability of the development interventions, AAIK commissioned a baseline study in June 2012. The main objective of the baseline study was to develop and obtain quantitative and qualitative measures and information on the extent of basic rights violations and/or realization. This report details the findings regarding the status of these rights violations and enjoyment, community aspirations and suggested contribution towards their development. The report further presents the expected areas of change and corresponding indicators, as identified by the community, upon which progress will be measured. Some of the key findings are presented by the theme below.
Livelihood: Majority of the respondents in the study, 72.3%, depend on agriculture for income. Over-reliance on maize, a crop highly dependent on adequate rainfall, has made the community susceptible to food shortage. Low land productivity and poor farming skills coupled with inappropriate technology further contribute to food insecurity in the community surveyed. Environmentally unsustainable coping mechanisms such as charcoal burning, bush burning (before ploughing), and uncontrolled grazing have led to environmental degradation. The relocation of the dump site from Kibarani to Mwakirunge has further increased pollution in the area with reported livestock deaths due to consumption of plastic products. Land around the dump site is also unproductive due to plastic waste. Women participation in decision making processes is also very low. Gender disparities embedded in the community’s culture have made women the main household income earned yet lacking control over the fruits of their labour.
Right to Land: Mwakirunge and Maunguja, the two focus sub locations have a total land area of 40 sq km. However, private landowners and the government own large tracts of land in the sub locations. About 83.7% of the households consider themselves squatters. To solve the squatter problem in the area, the government recently bought 1,000 acres to settle squatters in the area in Musamili, who had acquired the land from Dr. Bon, an ex-colonial army officer, who in turn had been given the land by the colonial Government as a token for his contribution in the World War. The government has developed a resettlement programme referred to as Scheme 1, on which some locals were allocated land and given allotment letters in 2003. Scheme 2 is about to be launched. The subdivision of this land has not been actualized.
Right to Health Services: There are two Municipal council dispensaries in the two sub locations, one in Maunguja and another in Mwakirunge run by one nurse each. Approximately 200 people are seen at the health centers daily for common ailments, implying a very high nurse clinical workload. Considering the total population in the two sub locations, this translates to a ratio of 1 nurse per 3,375 population as compared to a World Health Organization (WHO) recommendation of a minimum of 2.5 nurses per 1000 population. The ratio also compares poorly with the national average, which stands at ratio of 1 nurse per 1,345 population (International Centre for Human Resources in Nursing, 2010). Nurses are seeing too many patients per day, which can compromise the quality-of-care patients receive and further points to the risk of burn-out of the nurses.
Right to Education: There are many cases of late enrolment in the area. The community cited lack of ECDCs as one of the major causes in Mwakirunge and Maunguja sub locations. Many nursery schools in the area are privately owned and managed, either by individuals, churches, or mosques. The government nursery schools are attached to the three government primary schools in the LRP, namely Mwakirunge, Maunguja and Marimani.
There are 3 public schools in Bamburi LRP: Mwakirunge, with a population of 698 pupils against 15 teachers and 11 classrooms, Maunguja with a population of 568 served by 11 teachers with 10 classrooms and Marimani primary with a population of 762 pupils, 18 teachers and 11 classrooms. While the Pupil – Teacher ratio (46:1) for the focus area compares will with the national average (47:1), it is still higher compared to the country’s set benchmark which stands at 40:1. The LRP is served by one secondary school. Other challenges facing the education sector in the area include high school dropouts, low participation by parents in school governance as well as a negative attitude towards education.
Women’s rights: According to the survey, only about 39.4% of respondents indicated that women were involved in leadership, while 21.9% said the youth are involved in leadership. Very few respondents mentioned that they had fully understood the provisions of the new constitution, with the right to vote mentioned most when asked about the rights they are aware of. Women were reported to be passive participants on matters of leadership, and to be overburdened at home.
3.0 Objectives of the ETE Study The end Term Evaluation data will provide the foundation for validating the logical framework and for tracking progress during the Local Right Program implantation period. The design of the baseline process will be an empowering experience for participating women and girls, helping them to understand and exercise their rights. and analyzing existing network/collaboration structures, spaces, and their roles at all levels (ward, county, national) in the LRP (including government spaces to discuss rights, community engagement spaces, multi-stakeholders' spaces, but also, saving and loans groups
3.1 The overarching objective: The key objective of the End term evaluation is to collect data against the LRP indicators outlined in baseline survey during the LRP inception in 2012 The data collected will be used to inform the exit and sustainability plan after the phase out of the LRP
3.2 Specific Objectives: The study will evaluate the progress towards achieving each of the following strategic objective
Strategic Objective One: To empower 90,000 women and girls living in poverty and exclusion to challenge violence and gain political participation at all levels.
Strategic Objective Two: To promote access and control over land and other productive resources for communities living in poverty and Exclusion for improved livelihood security;
Strategic Objective Three: To build capacity of women and youth living in poverty and exclusion to hold public institutions to account for delivery of basic services.
The consultant will work with their team and with the support from AAIK, who will consult with the community and its partners, to provide relevant LRP information, data, and documentation. In addition, the consultant will be required to interact with the LRP participants to collect the ETE data against all specific objectives Lessons learnt/challenges and recommendations will also be generated from the data analysis and feedback from LRP participants, LRP implementing partners, Stakeholder both state and non-state actors and AAIK.
4.0 Scope of the Study The consultant will be responsible for producing a comprehensive mixed-method methodology as well as a detailed work plan for delivering the ETE The methodology developed must include sampling procedure and a representative sample size; data collection instruments; and data analysis methods. An initial brief but clear methodology will be submitted in the technical offer and will be part of the assessment for selecting the successful consultant. All data, qualitative and quantitative, collected and reviewed through the survey must be disaggregated by sex, age and disability as a minimum. The successful consultant will be expected to operate within AA policies on safeguarding and principles of ‘Do No Harm’, and within global feminist principles. The consultant is also expected to adhere to the ethics of research and obtaining consent from the study participant. The global feminist principles and information on this can be found on: How we practice feminism at work | ActionAid UK
Call for expression of interest. AAIK is looking for a consultant to undertake and deliver on the task highlighted in section 4.0 of this ToR.
5.0 Management of the Consultancy
AAIK will provide the overall guidance and supervision of the task The consultant (s) will work closely with the AAIK MEL Coordinator, Local Rights Programme (LRP) Coordinators and Manager, LRP and partnership coordination The overall accountability of this work rests with Programs and Strategy lead at ActionAid Kenya. Official transport shall be availed where possible, and or travel expenses reimbursed based on actual and realistic costs. However, the consultant shall seek consent prior to incurring travel expense(s) if not provided with official transport. Accommodation shall be provided by AAIK at the venues of the assignment
5.1 Expected Timeframe
The consultant and team will prepare a work plan that will operationalize and direct the ETE. The work plan will describe the actions to be carried out, bringing refinements, specificity, and elaboration to this ToR. The assignment is expected to be carried out within a period of 6 weeks. Field work is expected to be carried out for 14 days at Bamburi Local Right Program The assignment schedule will be approved by the Programmes and Strategy lead as the agreement between parties on how the evaluation will be conducted.
5.2 Expected deliverables. The Consultant will be required to submit the following:
- A workplan and inception report
- A draft and then final baseline tools for the data collection
- A draft and then final baseline survey report, together with summary report.
- The baseline report must not exceed 30 pages, (excluding annexes) as a Word document written in clear and concise English with minimal jargon. The report will include:
- Cover page (title of the baseline report, date, name of consultants, photo).
- Contents table.
- Executive summary of no more than 2 pages outlining the purpose of the baseline review, main points of analysis, key findings, conclusions, and recommendations.
- Introduction outlining the background to the intervention and the baseline.
- Purpose and objectives of the baseline.
- Methodology/approach, indicators used, and limitations of the baseline.
- Major findings (data analysis, including gender analysis).
- Lessons learned, challenges, ways to mitigate challenges and maximise lessons learnt and recommendations.
- Annexes: details of data collection tools, schedule of field visits and meetings; list of people interviewed; bibliography of key documents consulted; TOR for the evaluation.
5. A PowerPoint presentation summarizing key findings and recommendations that can be used to disseminate findings within ActionAid and with external stakeholders. The consultant and team are required to make a presentation of key findings and recommendations to the AA Kenya, 6. The raw data (all transcripts, quantitative data, data collection tools) must be handed over to ActionAid together with the evaluation report. Where photos are included, these should be provided to ActionAid in high resolution JPEG format and catalogued by ActionAid on Stories hub according to our photo guidelines. The evaluation team must ensure photos are obtained in line with ActionAid guidelines on consent. Diagrams/flowcharts/infographics developed by the evaluation team can be included but the original artwork should also be submitted as separate files along with the evaluation. Note ActionAid reserves the right to modify artwork as appropriate. All deliverables must be based on evidence collected during the process e.g., photos, case studies, qualitative and quantitative data.
5.3 Budget
The evaluator is expected to give a detailed breakdown of the budget outlining the professional fees and administration costs. The budget should align with the workplan for three implementation areas and demonstrate value for money and that maximizes potential efficiencies to deliver the outputs within budget.
6.0 Evaluator qualifications
We are looking for an evaluator with the following key skills and capacity. These criteria will be used to assess applications alongside applicants’ technical proposals.
6.1 General criteria:
- A master’s degree or work experience in social sciences
- At least 5 years of experience in developing and carrying out monitoring and evaluation (MEL) systems, baselines, and evaluation design from a feminist lens with diverse knowledge in mixed methods approach
- Proven experience in participatory approaches to designing and delivering baselines.
- Demonstrable expertise and experience on women’s and girl’s rights, GBV and gender equality, HRBA and a good understanding of the tea sector.
- Experience and willingness to work in the Geographical areas of Mwakirunge, Kisauni Mombasa
- Proven cross-regional experience would be preferable
- Excellent facilitation skills
- Proficient in English and Swahili
6.2 Technical criteria
- Experience in qualitative and quantitative methodology, methods, tools and analysis and visualization.
- Experience in participatory and community-led approaches
- Demonstrable knowledge and skills in development and use of digital data collection methods and tools for data collection and analysis.
- Evidence of strong downward accountability mechanisms used with project stakeholders/research participants to actively share results and learning.
- Evidence of use of ethical considerations and methodological measures that respect the rights of all stakeholders
- Evidence of successfully designing and managing large-scale, rigorous, and robust research processes and evaluations.
- Evidence of producing clear, concise, and high-quality reports in English
6.3 Application process
- All applications should include the following documents:
- The CV(s) of the lead consultant and the team of applicant(s)
- A covering letter or expression of interest - highlighting relevant experience and skills to the specific baseline survey, and the reasons for interest in the work
- A brief technical proposal with a cover letter demonstrating how the evaluator or evaluation team meet the consultant experience and expertise specification. (1 page Cover letter and 3 pages maximum or the proposal) on: a. Understanding of the assignment b. Tools and methodology proposed to achieve the work c. Sample size design proposed (overall) d. Roles and responsibilities within the team e. Enumerators training (what it will cover) f. Timeline for the work g. Expected limitations
- A separate financial proposal with a clear distinction between fee rate and expected logistics costs (3 pages maximum).
- Examples or links of similar work / baseline reports.
- The names of at least 2 previous clients to contact for references.
How to apply
Applications will be submitted via email to
Procurement.Kenya@actionaid.org on or before 3rd November 2022.
Only shortlisted candidates will be contacted.