Kenya Institute for Public Policy Research and Analysis (KIPPRA) invites applications from qualified candidates for the following position:
Open Vacancy: Deputy Director, Supply Chain Management
(One position)
Reference: HR/7/DDSCM/2021/14
Job Grade: KIP 3
Basic Salary Scale: KES 197, 923 – 279,187 per month
Department: Supply Chain Management
Supervisor: Executive Director
Kenya Institute for Public Policy Research and Analysis (KIPPRA) is a state corporation established by an Act of parliament – KIPPRA Act No. 15 of 2006, with a primary mandate of providing quality policy advice to the Government of Kenya, and other key stakeholders by conducting policy research and analysis and through capacity building, in order to contribute to the achievements of national long term development objectives.
Position Summary: Head of Supply Chain Management Department with the responsibility of leading and coordinating procurement of goods, works and services as well as disposal of assets in KIPPRA, are done in compliance with the Public Procurement and Asset Disposal Act and Regulations, to facilitate the operations of the Institute whilst ensuring value for money.
Key Responsibilities
Duties and responsibilities will entail: –
(i) Overseeing the preparation of procurement plan for the Institute;
(ii) Ensuring approved procurement plan of the Institute is submitted to the Public Procurement Regulatory Authority (PPRA) within sixty (60) days;
(iii) Overseeing the preparation of procurement reviewing briefs for Public Procurement Administrative Reviewing board/court hearings;
(iv) Coordinating sensitization of youth, women, and persons with disabilities;
(v) Overseeing the day-to-day activities of the department;
(vi) Providing guidance to the disposal committee members on disposal of assets;
(vii) Overseeing proper management of inventory, stores, and assets;
(viii) Ensuring preparation of annual work plan, budget, and reports;
(ix) Ensuring adherence to records management policy;
(x) Reviewing tender evaluation reports and providing signed professional opinion to the accounting officer;
(xi) Mentoring and motivating supply chain management staff and ensuring a good working environment;
(xii) Providing guidance in the overall Supply Chain Management policy and management;
(xiii) Participating in negotiations in matters pertaining to Supply Chain Management; and
(xiv) Implementing inventory management information system.
Qualifications
For appointment to this grade, a candidate must have:
(i) Bachelor’s degree in Business Administration (Supplies Management Option) or equivalent qualification from a recognized institution;
(ii) Master’s degree in Supply Chain Management or equivalent qualification from a recognized institution;
(iii) Minimum nine (9) years relevant work experience, three (3) in management;
(iv) Leadership course lasting not less than four (4) weeks from a recognized institution;
(v) Active member of Kenya Institute of Supply Management;
(vi) Computer skills; and
(vi) Fulfil the requirements for Chapter six (6) of the Constitution.
Functional Skills, Behavioral Competencies, and Attributes:
Functional skills
1. Strong planning skills;
2. Good time management, with the ability to work under pressure, maintain accuracy;
3. Problem-solving skills and making decisions, thinking strategically and laterally;
4. Excellent relationship management skills, with the ability to work collaboratively with internal and external stakeholders;
5. Excellent negotiation and influencing skills;
6. Business management and analytical skills;
7. Ability to lead and motivate a team;
8. Proficiency in computer applications; and
9. Information Technology literacy and ability to handle electronic data.
Behavioral competencies and attributes
1. Understanding risk management in the context of the supply chain;
2. Proven ability to lead and manage complex projects within timelines and budgetary constraints across functional areas;
3. Understands market dynamics as well as the legal and regulatory landscape;
4. Logical and systematic approach to work experience with a track record of operational service level and efficiency improvement;
5. Demonstrate a high degree of professional competence, managerial and administrative capability as reflected in work performance and results;
6. Integrity and accountability.
Application Process
The public is notified of the following:
1. Detailed job descriptions, requirements, and how to apply are available on the website www.kippra.or.ke/careers/
2. All applications MUST be received on or before 27th July 2022 by 5:00 pm.
3. KIPPRA is an equal opportunity employer. Persons with disability, females, marginalized and minorities are encouraged to apply
4. There are NO fees charged by KIPPRA for any application of these positions
5. Canvassing for any of these positions will result in disqualification of the candidate
6. ONLY shortlisted candidates will be contacted and will be required to avail the following documents during the interview:
a) Original academic certificates
b) Clearance from Higher Education Loans Board
c) Clearance from Criminal Investigation of Department
d) Clearance from Ethics and Anti-Corruption Commission
e) Clearance from Kenya Revenue Authority (Tax Compliance Certificate)
f) Evidence of publications where required
g) Recommendation letter (s)
Applicants are requested to submit a cover letter, CV, copies of certificates & testimonials, and duly filled personal data form which can be downloaded from the Institute’s website.
Applications are accepted in either hard or soft copies. Hard copies should be delivered to the address provided below while soft copies submitted through email address careers@kippra.or.ke .
Late applications will not be accepted, and ONLY shortlisted candidates will be contacted.
The Executive Director,
The Kenya Institute for Public Policy Research and Analysis,
Upper Hill, Bishop Gardens Towers, 2nd Floor Bishop Road, P.O. Box 56445, Nairobi, 00200 City Square,
Tel: 0724256096/0736712724 Nairobi, Kenya.
Persons with disabilities are encouraged to apply.
KIPPRA is an equal opportunity employer.