Kenya Institute for Public Policy Research and Analysis (KIPPRA) invites applications from qualified candidates for the following position:
Open Vacancy: Corporation Secretary
Reference: HR/7/CS/2021/13
Job Grade: KIP 3
Basic Salary Scale: KES 197, 923 – 279,187 per month
Department: Corporation and legal services
Supervisor: Executive Director
Kenya Institute for Public Policy Research and Analysis (KIPPRA) is a state corporation established by an Act of parliament – KIPPRA Act No. 15 of 2006, with a primary mandate of providing quality policy advice to the Government of Kenya, and other key stakeholders by conducting policy research and analysis and through capacity building, in order to contribute to the achievements of national long term development objectives.
Position Summary: The Corporation Secretary is the head of the Corporation Secretary and Legal Services Department, with the responsibility to provide legal guidance to the Institute and Board on their duties and responsibilities and on matters of governance, to ensure compliance with Laws and Code of Governance.
Key Responsibilities
Duties and responsibilities will entail: –
(i) Providing legal guidance to the Institute and the Board on their duties and responsibilities and on matters of governance;
(ii) Preparing Board work plan, Board calendar, and Board Budget;
(iii) Follow up with management staff to ensure Board papers are ready and disseminated on time;
(iv) Providing corporate governance advisory to the Board;
(v) Promoting compliance with Laws, regulations, and codes of governance;
(vi) Overseeing monitoring and evaluation of compliance with regulations, contractual obligations and policies and implementing corrective actions;
(vii) Facilitating Board induction and carrying out Board training needs assessment;
(viii) Facilitating Board evaluation process to ensure improvement in corporate governance practices;
(ix) Ensuring proper constitution of Board committees with clear terms of reference;
(x) Ensuring governance and legal audit are carried out;
(xi) Registering KIPPRA documents for intellectual property;
(xii) Maintaining statutory records and books including a register of present and past Board members, register of charges, and minutes of Board meetings;
(xiii) Maintaining and updating governance documents including Board charter, work plan, conflict of interest, statutory registers, and gift register;
(xiv) Facilitating policy research on legal issues;
(xv) Ensuring reviewing of legal documents/instruments, opinions, and briefs;
(xvi) Coordinating preparation of reports, briefs, and memoranda;
(xvii) Taking legal action where necessary to protect the interest of the KIPPRA in pursuance of its mandate;
(xviii) Managing liaison with external law firms on litigation involving KIPPRA;
(xix) Providing legal counsel on legal and legislative issues impacting KIPPRA;
(xx) Providing legal support and services to the programmes in which KIPPRA will be involved;
(xxi) Preparing drafts and negotiating contracts, leases, formal agreements, and other legal instruments between KIPPRA and other parties;
(xxii) Participating in settlement and arbitration of disputes to protect organizational interests;
(xxiii) Providing company secretarial services to the Board;
(xxiv) Overseeing drafting of legal documents;
(xxv) Interpreting and implementing laws and rulings including the government policies and regulations;
(xxvi) Representing KIPPRA in relevant functions and activities;
(xxvii) Appraising of staff in the department;
(xxviii) Overseeing day to day operations of the Department; and
(xxix) Motivating and supervising staff in the department and ensuring a good work environment.
Qualifications
For appointment to this grade, a candidate must have:
(i) Bachelor of Laws degree from a recognized institution;
(ii) Master’s degree in Law;
(iii) Postgraduate Diploma from Kenya School of Law;
(iv) Minimum period of nine (9) years post admission in legal affairs, three of which in management;
(v) Admitted as an Advocate of the High Court;
(vi) Member of the Law Society of Kenya and in good standing;
(vii) Member of Institute of Certified Secretaries;
(viii) Leadership course lasting not less than four (4) weeks from a recognized institution;
(ix) Computer skills; and
(x) Fulfil the requirements for Chapter six (6) of the Constitution.
Functional Skills, Behavioral Competencies and Attributes:
Functional Skills
1. Computing skills;
2. Leadership skills;
3. Analytical skills;
4. Problem-solving skills;
5. Supervisory skills;
6. Conceptual skills; and
7. Conflict resolution skills.
Behavioral Competencies / Attributes
1. Communication skills;
2. Interpersonal skills; and
3. Time management.
Application Process
The public is notified of the following:
1. Detailed job descriptions, requirements, and how to apply are available on the website www.kippra.or.ke/careers/
2. All applications MUST be received on or before 27th July 2022 by 5:00 pm.
3. KIPPRA is an equal opportunity employer. Persons with disability, females, marginalized and minorities are encouraged to apply
4. There are NO fees charged by KIPPRA for any application of these positions
5. Canvassing for any of these positions will result in disqualification of the candidate
6. ONLY shortlisted candidates will be contacted and will be required to avail the following documents during the interview:
a) Original academic certificates
b) Clearance from Higher Education Loans Board
c) Clearance from Criminal Investigation of Department
d) Clearance from Ethics and Anti-Corruption Commission
e) Clearance from Kenya Revenue Authority (Tax Compliance Certificate)
f) Evidence of publications where required
g) Recommendation letter (s)
Applicants are requested to submit a cover letter, CV, copies of certificates & testimonials, and duly filled personal data form which can be downloaded from the Institute’s website.
Applications are accepted in either hard or soft copies. Hard copies should be delivered to the address provided below while soft copies submitted through email address careers@kippra.or.ke .
Late applications will not be accepted, and ONLY shortlisted candidates will be contacted.
The Executive Director,
The Kenya Institute for Public Policy Research and Analysis,
Upper Hill, Bishop Gardens Towers, 2nd Floor Bishop Road, P.O. Box 56445, Nairobi, 00200 City Square,
Tel: 0724256096/0736712724 Nairobi, Kenya.
Persons with disabilities are encouraged to apply.
KIPPRA is an equal opportunity employer.