Kenya Institute for Public Policy Research and Analysis (KIPPRA) invites applications from qualified candidates for the following position:
Open Vacancy: Deputy Director, Human Resource Management and Administration
(One Position)
Reference: HR/7/DDHRMA/2021/18
Job Grade: KIP 3
Basic Salary Scale: KES 197,923 – 279,187 per month
Department: Human Resource Management and Administration
Supervisor: Director Corporate Services
Kenya Institute for Public Policy Research and Analysis (KIPPRA) is a state corporation established by an Act of parliament – KIPPRA Act No. 15 of 2006, with a primary mandate of providing quality policy advice to the Government of Kenya, and other key stakeholders by conducting policy research and analysis and through capacity building, in order to contribute to the achievements of national long term development objectives.
Position Summary: Deputy Director, Human Resource Management and Administration is the head of the Department with the responsibility of overseeing, initiating, formulating, and managing the human resource and administration services the framework of the Institute’s human resource objective and policies; government policies and principles of human resource management and in accordance with applicable statutes and regulations for effective management of Human Resources at the Institute.
Key Responsibilities
Duties and responsibilities will entail: –
(i) Overseeing the management of the human resource management and administration department;
(ii) Analyzing the human resource management structures and systems;
(iii) Determining and proposing methods/strategies of handling the human resource management function;
(iv) Initiating development, reviewing, and implementation of the human resource and administration management policies;
(v) Proposing performance improvement strategies that are adaptive to the changing environment and technology;
(vi) Coordinating training and development of staff;
(vii) Researching on human resource best practices that will guide the development of human resource management policies, standards, and regulations;
(viii) Managing labour relations;
(ix) Institutionalizing performance management including staff performance appraisal system;
(x) Coordinating and monitoring human resource planning for different cadres in the institution;
(xi) Ensuring compliance with statutory regulations;
(xii) Mentoring and motivating staff and ensuring conducive working environment;
(xiii) Ensuring preparation of work plans, budgets and reports;
(xiv) Overseeing the human resource management and development function;
(xv) Supervising the management of records;
(xvi) Appraising the staff in the department;
(xvii) Overseeing administration of transport and logistics, office services, security, accommodation and assets management;
(xviii) Enhancing conducive working environment by ensuring compliance with labor laws and government regulations;
(xix) Coordinating staff recruitment and regularly reviewing the staff establishment and advise on human resource employment and succession plans;
(xx) Managing and administer the compensation and benefits processes for all staff;
(xxi) Interpreting and advise on the policies, rules and circulars in relation to Human Resource and Administration; and
(xxii) Overseeing and coordinating general services including drivers and other support staff in KIPPRA by ensuring accomplishment of work assignments and fostering teamwork to enhance service delivery.
Qualifications
For appointment to this grade, a candidate must have:
(i) Bachelor’s degree in Human Resource Management, Administration, or equivalent qualification from a recognized Institution;
(ii) Master’s degree in Human Resource Management or equivalent qualification from a recognized institution;
(iii) Post Graduate Diploma Human Resource Management, Human Resource Development or Industrial Relations, or equivalent qualification from a recognized institution;
(iv) At least nine (9) years’ relevant work experience three (3) of which in senior management;
(v) Leadership course lasting not less than four (4) weeks from a recognized institution;
(vi) Experience in using computerized human resource applications;
(vii) Active full membership of IHRM;
(viii) Computer Skills; and
(ix) Fulfil the requirements of Chapter six (6) of the Constitution.
Functional Skills, Behavioral Competencies / Attributes:
Functional Skills
1. Leadership skills;
2. Negotiation skills;
3. Presentation skills;
4. Communication skills;
5. Conflict management;
6. Problem-solving skills; and
7. Strategic management skills.
Behavioral competencies
1. Self-drive;
2. Result orientation;
3. Interpersonal skills;
4. Creativity and Innovativeness behavioural traits;
5. Professional ethics and values behavioural traits; and
6. Strategic thinking.
Application Process
The public is notified of the following:
1. Detailed job descriptions, requirements, and how to apply are available on the website www.kippra.or.ke/careers/
2. All applications MUST be received on or before 27th July 2022 by 5:00 pm.
3. KIPPRA is an equal opportunity employer. Persons with disability, females, marginalized and minorities are encouraged to apply
4. There are NO fees charged by KIPPRA for any application of these positions
5. Canvassing for any of these positions will result in disqualification of the candidate
6. ONLY shortlisted candidates will be contacted and will be required to avail the following documents during the interview:
a) Original academic certificates
b) Clearance from Higher Education Loans Board
c) Clearance from Criminal Investigation of Department
d) Clearance from Ethics and Anti-Corruption Commission
e) Clearance from Kenya Revenue Authority (Tax Compliance Certificate)
f) Evidence of publications where required
g) Recommendation letter (s)
Applicants are requested to submit a cover letter, CV, copies of certificates & testimonials, and duly filled personal data form which can be downloaded from the Institute’s website.
Applications are accepted in either hard or soft copies. Hard copies should be delivered to the address provided below while soft copies submitted through email address careers@kippra.or.ke .
Late applications will not be accepted, and ONLY shortlisted candidates will be contacted.
The Executive Director,
The Kenya Institute for Public Policy Research and Analysis,
Upper Hill, Bishop Gardens Towers, 2nd Floor Bishop Road, P.O. Box 56445, Nairobi, 00200 City Square,
Tel: 0724256096/0736712724 Nairobi, Kenya.
Persons with disabilities are encouraged to apply.
KIPPRA is an equal opportunity employer.