KCAA Records Management Officer Job Vacancy in Kenya

The Kenya Civil Aviation Authority (KCAA) is responsible for providing regulatory oversight, air navigation services and aviation training in Kenya.

The Authority is seeking to recruit qualified Kenyan citizens to fill the following vacant positions in its establishment:



(REF: HR/AD/17/22)


Department: Human Resource and Administration

Reports To: Senior Records Management Officer

Job Purpose: To perform records management duties in the Authority.

Scope of work duties / responsibilities

  • Receiving, opening and dispatching mails.
  • Maintaining registers for incoming and outgoing mails.
  • Ensuring security of files and documents including equipment in the section.
  • Ensuring all unattended correspondences are brought to the attention of supervisor for appropriate action.
  • Facilitating delivery of documents to required offices.
  • Following up on files and documents from offices for retrieval and safe custody.
  • Ensuring proper Maintenance of both active and archived records.
  • Maintaining the security and confidentiality of information in accordance with organizational policy and legislative requirements;
  • Ensuring accurate recording, filing and distributing all inward and outward correspondences including mails, email and internal correspondences.
  • Assisting in the review and implementation of records management policies and procedures;
  • Ensuring that file movement records are updated and maintained;
  • Classifying and indexing of records;


  • Bachelor’s Degree in any of the following disciplines: – Information Science Management, Records Management, Library science or equivalent qualifications from a recognized Institution will be an added advantage.
  • Diploma in any of the following disciplines: Record Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized institution.
  • Supervisory course lasting not less than two (2) weeks from a recognized institution.


  • At least Four (4) years’ working experience in records management;

Knowledge and skills

  • Good Communication and interpersonal skills.
  • Demonstrated professional competence in records management work as reflected in work performance and results.
  • Proficiency in Computer Applications.

Application Process

Interested candidates are required to submit their application letters quoting the job reference number on the envelope & application letter and attaching copies of certificates, testimonials and a detailed CV with full contact details of three professional referees to the address below.

The applications should be received not later than 19th July 2022.

Details of the job specifications can be obtained from the KCAA website at www.kcaa.or.ke.

The Kenya Civil Aviation Authority is an equal opportunity employer.

Female candidates and persons with disabilities (PWDs) are encouraged to apply.

Note, persons with disabilities are required to attach a copy of valid NCPWD membership card.

The Director General
Kenya Civil Aviation Authority
Aviation House – JKIA
P. O. Box 30163 – 00100

Only shortlisted Candidates will be contacted.