Administration Officer Job Vacancy in Nairobi, Kenya

Bliss Healthcare

 Position Title: Administration Officer


  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
  • Managing property leases and ensuring that documentation of the same is in order; managing all aspects of leased properties with Landlords in consultation with the Legal department.
  • Managing Head Office reception and reception staff, including overseeing stationery orders, business card processing & staff ID processing in liaison with HR.
  • Overseeing and continually ensuring compliance, maintenance and safety related to company vehicles and assets.
  • Supervising drivers and ensuring accurate and up-to-date vehicle usage, mileage, and maintenance records are documented.
  • Ensuring office supplies are maintained, including checking inventory and working with procurement to ensure adequate levels of necessary supplies at all times.
  • Imprest fund management: review and reconcile petty cash vouchers and receipts submitted by centre managers and ensure timely replenishment.
  • Track and analyze utility consumption patterns within the organization and Implement cost-control measures to reduce utility expenses without compromising operational needs.
  • Liaise with utility providers to negotiate contracts, rates, and terms and monitor service levels to ensure compliance with agreed-upon terms and conditions.
  • Supervise outsourced support staff i.e cleaning staff, and ensure that roles are well executed as per SLA.
  • Facility license management: Monitor and ensure timely renewal of existing licenses across the company to maintain compliance with regulatory requirements.

Requirements –Education, Skills and Experience:

  • Diploma in Business related field. A bachelor's degree will be a plus.
  • Proven work experience as an Administrative Officer, Administrator or similar role
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Ability to demonstrate a professional and objective perspective at all times
  • Capable of working under pressure in a fast-paced environment
  • Excellent negotiation skills
  • Excellent commercial and financial awareness


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