Assistant Manager, Human Resource and Administration Job Vacancy in Kenya

Position Title: Assistant Manager, Human Resource and Administration

The Office of the Controller of Budget is an independent office established under Article 228 of the Constitution of Kenya, 2010.

Pursuant to Article 252 (1) (c) of the Constitution, the office seeks to recruit qualified and competent staff to fill the following vacant position.

Grade: COB 6

Corporation / Organization: Office of the Controller of Budget

Directorate: Human Resource and Administration

Department: Human Resource

Location / Work Station: Headquarters

Reporting Relationships

Reports to: Manager Human Resource and Administration

Direct Reports: Human Resource Officer

Indirect Report: Clerical Officer

Job Purpose: This position is responsible for implementing human resource policies, strategies, standards, frameworks, work plans, legislation, guidelines, procedures and regulations.

II. Operational Responsibilities

(i) Implementing human resource policies, strategies, standards, frameworks, work plans, legislation, guidelines, procedures and regulations;

(ii) Carrying out training and development, skills gap analysis, training needs assessment and training projections in OCOB;

(iii) Developing, implementing and reviewing the organization structure, staffing, career progression guidelines, job evaluation, workload analysis, human resource policies and procedures manuals, talent management and succession plans in OCOB;

(iv) Analysing, verifying and compiling data on recruitment, selection, promotions, compensation, benefits, salary structure review, payroll audit, staff bio data, retention, staff welfare, employee relations and separation processes in OCOB;

(v) Administering the Declaration of Income, Assets and Liabilities forms;

(vi) Guiding staffing on signing and filing of the Public Officer Code of Conduct and Ethics forms;

(vii) Implementing the disciplinary procedures;

(viii) Validating payroll data;

(ix) Preparing and compiling reports on the implementation of Performance Management Systems including Performance Appraisal;

(x) Administering questionnaires on compliance with Values and Principles of Public Service in line with Articles 10 and 232 of the Constitution;

(xi) Updating and monitoring employee leave records;

(xii) Carrying out employee/customers satisfaction surveys for OCOB;

(xiii) Developing, updating and maintaining human resource data relating to skills inventory and staff bio data;

(xiv) Preparing and implementing agenda, minutes and resolutions of the Human Resource Management Advisory Committee; and

(xv) Promoting Business Process Re-engineering (BPR).

Job Dimensions:

I. Financial Responsibility Preparation of departmental budget

II. Responsibility for Physical Assets

Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register

III. Decision Making/Job Influence

a) Analytical

b) Operational

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Bachelor’s degree in any of the following disciplines: Human Resource Management, Industrial Relations, Business Administration or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

i) Higher Diploma in Human Resource Management or Certified Professional Secretary (CPS) or its equivalent from a recognized institution; and

ii) Membership in good standing with a relevant professional body

Previous relevant work experience required.

  • Served in the grade of a Human Resource Officer for a minimum period of four (4) years or at least eight (8) years of experience in a relevant field. Functional Skills,

Behavioral Competencies/Attributes:

i) Certificate in management course lasting not less than four (4) weeks from a recognized institution;

ii) Proficiency in computer applications;

iii) Met the requirements of Chapter Six of the Constitution; and

iv) Shown merit and ability as reflected in work performance and results.


Successful candidates will be offered a competitive remuneration package.

Qualified interested candidates should submit their applications quoting the job title on both the envelope and the cover letter.

Enclose a detailed and up-to-date curriculum vitae indicating your current remuneration, home county, e-mail address and reliable daytime telephone contacts, and copies of your certificates, testimonials and national identity card.

You should also provide the names of two referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email addresses.

Please note that it is a criminal offence to provide false information and documents in the job application.

Upon being successful and granted an offer of employment, the successful candidate MUST present clearances and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following;

1. Tax compliance certificate from the Kenya Revenue Authority (KRA)

2. Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)

3. Clearance certificate from the Higher Education Loans Board (HELB

4. Clearance Form from the Ethics and Anti-Corruption Commission (EACC)

Applications should be sent by post or hand delivered to our office addressed to:

The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100 Nairobi

So as to reach the Office of the Controller of Budget by 29th August 2023 at 5.00 pm.

Only shortlisted candidates will be contacted.

The Office of the Controller of Budget is an equal-opportunity employer.