Administrative Assistant Job Vacancy in Nairobi, Kenya - Grassroots Nest for Innovations and Change

About Us

Grassroots nest for Innovations and Change (GRiC) is a not-for-profit organization that aims to support and strengthen the capacities of grassroots organizations that work within their communities, to build innovative, sustainable, and scalable solutions that increase opportunities for quality social services including education for all children and youth in marginalized populations in East Africa.

We aspire to be a regional hub for incubating community-led innovations for sustainable change and transformation of education and social services for children and youth in left-out communities. We achieve our aspiration through the capacity strengthening of grassroots organizations.

We are currently partnering with 22 grassroots organizations across East Africa.

Position Overview:

GRiC seeks an Administrative Assistant to join a vibrant team which is based in Nairobi. The role provides support to GRiC in all administrative matters. We are looking for an individual who is self-driven and interested in being part of a small team that is committed to supporting lasting change in the communities we serve.

Key Responsibilities

Office Management

  • Ensure the office is clean, well-organized and all the basic facilities are available for staff to work in a comfortable environment.
  • Manage organizational communication; inward and dispatch, postal, courier and maintain a register for the same.
  • Ensure proper filing and easy retrieval of documents, both in hard and soft copies.
  • Organize and schedule meetings/appointments as may be required.
  • Take accurate minutes of meetings and ensure their distribution and filing.
  • Maintain and update the assets register.
  • Manage assets and materials in stock and issue them as guided by the organizational policies.
  • Welcome all the visitors to the office and provide them with necessary and timely assistance.


  • Create and update a database of vendors and service providers.
  • Procurement of assets, equipment, office supplies and stationery.
  • Procurement of services such as transport, and air-tickets among others.
  • Organize venues for meetings and training.

Preferred Education Background:

  • Bachelor’s degree in business administration/management or related field.

Preferred Work Experience:

  • Minimum 3 years of proven experience as an administrative assistant or office admin assistant.
  • Prior experience in a non-profit organization is an added asset.

Preferred Skill Set:

  • Knowledge of office management systems and procedures.
  • Strong organizational and administrative skills.
  • Excellent communication skills; both spoken and written.
  • Excellent attention to detail.
  • Ability to learn and work independently.
  • Good problem-solving skills.
  • High degree of multi-tasking and time management capability.
  • At ease working with people from diverse backgrounds and good interpersonal skills.
  • Ability to be flexible and adaptable.
  • Computer skills - Windows and Microsoft Office applications

GRiC’s Work Environment Requires

  • An individual who is self-driven, proactive, analytical, a team player, problem solver, can multitask and grow and thrive in a start-up.
  • Willingness to learn, ability to give and receive feedback.

How to apply

If qualified and interested in this position, please send an email with your detailed CV and an application letter as one PDF attachment to with ‘Administrative Assistant’ as the email subject. The CV should contain contact details of three referees. Applications close on the 12th of May 2023.

Only shortlisted candidates will be contacted.

GRiC is an equal employer and does not discriminate or engage in activities that discriminate against any person employed or seeking employment based on race, color, religion, sex, ethnicity, age, marital status, disability, or any other status or characteristic protected under applicable law.