SOS Children’s Villages ToR for Social Liabilities Consultancy Opportunity

SOS Children’s Villages in Kenya

ToR for Social Liabilities Consultant


SOS Children’s Villages in Kenya is a member of the SOS Children’s Villages International (CVI) Federation.

SOS Children’s Villages in Kenya is a child-focused Non-Governmental Organization established in 1973 to provide care and support to children who have lost or are at risk of losing the care of their biological family.

The organization’s vision is “No child should grow up alone” and its programmes are driven by the mission of “building families for children in need, helping them shape their own futures and sharing in the development of their communities”.

In this regard, the organization works to reduce poverty; increase access to quality education and decent work; reduce inequalities and build strong institutions as laid out in Sustainable Development Goals (SDGs) 1, 4,8,10 and 16.

This is done through programmes that are geared towards addressing the political, economic, health and social root causes that lead to high levels of child vulnerability and put families at risk of breaking down.

The programmes focus on Alternative Care, Family Strengthening, Youth Empowerment, Education, Health Care and Advocacy.

The mission of SOS Children’s Villages Kenya is to build families for children in need, help them shape their own futures and share in the development of their communities.

At SOS Children’s Villages in Kenya the Social liabilities comprise of all social benefits for employees which are paid by SOS Children’s Villages which are mandatory financial obligations accumulated in the past and leading to a future cash-out.

These Social Benefits are based on SOS Terms and Conditions of Service.

Purpose and objective

The intention behind the calculation of Social Liabilities is to comply with accounting standards, to plan and monitor the future funding requirement for the organization.

Expected outcomes and scope

The scope of audit includes all assets and liabilities of the National Association. SOS Children’s Villages in Kenya expects a correct and complete description of all assets and liabilities in the balance sheet, considering the concept of accrual accounting.

The audit firm shall;

  • Identify any legal or contractual liabilities to pay any end of service or to meet similar claims related to social security (e.g. post-retirement benefits, comprising of salary, and support for health insurance for SOS parents).
  • Verify if due provision have been made for these claims as mentioned above.
  • Identify amount of money available or blocked.
  • Indicate the type of obligation (s) the method (s) and the amount (s)
  • Review all contractual employment contracts and correspondent to Kenya Labour Laws.
  • Review available gaps in the MA policies, Terms and Conditions of Services and contracting language.
  • Verify whether the obligations are indeed liabilities according to International Accounting Standards (IFRS) and local Accounting Standards (GAAP)

Criteria for Proposal Evaluation

Each bidder shall submit a technical proposal addressing the services requested and detailing how he or she will meet SOS requirements.

The technical proposal will account for 70% of the total combined score.

The proposal will be evaluated according to the following criteria;

  • Company and Personnel qualifications and technical capacity to conduct the assignment.
  • Provider networks on the same tasks (Social liabilities or relevant tasks they have provided and coverage area)
  • Proven of Certification and license of finance mathematician with local license.

Financial Proposal

The financial proposal shall be evaluated according to the price structure proposed and will account for 30% scoring of the total combined scoring.

The financial proposal should be submitted in electronic form in Kenya Shillings (KES) in the format normally used by the candidate.

It must provide sufficient details to allow cost comparison and assessment.

The candidate/s must, at the very least, specify the cost of:

  • Consultant fees.
  • Per diem.
  • Travel/transportation.
  • Other direct costs.

Qualification of the Company and Personnel Qualification

The strongest candidates will likely have:

  • The professional expertise/certification should have actuary/finance mathematician License or related field.
  • For extensive experience and proven track record in External Audit.
  • Wide network for National and International coverage
  • Provide reliable certification and report.
  • Sound experience in servicing international organizations.

General Provisions

  • The tender is open for all External Audit Companies.

Application Process

Qualified and Interested candidates are invited to submit their bids for the assignment by 5th February 2023.

Proposals received after the deadline will not be accepted.

A decision for contract negotiations will be taken within 10 working days, based on a technical and financial assessment of the proposals as outlined below.

Detailed technical and financial proposals to be submitted in the English language.

Proposals to be submitted in soft copy only to the SOS CV Kenya Procurement department at the following address

The Technical Proposal should not exceed 5 pages, and should demonstrate knowledge and understanding of the tasks set forth above as well as the candidate’s capability and capacity to perform the assignment.

The following information should be provided in the technical proposal:

  • In-depth description of the candidate’s experience with assignments of a similar nature.
  • Description of the methodology proposed in undertaking the assignment.
  • Number of days for preparation and completion of the assignment.
  • A copy of an updated CV of the proposed candidate(s) or for firms, a company profile with the lead consultant’s CV.

The following information shall be disclosed as part of the technical proposal:

  • Any information about the candidate that presently or with the passage of time could impair the candidate’s ability to provide the level of service required.
  • Statement to certify that all the information provided in the candidate’s bid is, to the best of his/her knowledge, accurate and complete, and that it is understood that any misleading or false information may result in disqualification of the candidate at the sole discretion of SOS Children’s Villages Kenya.
  • References – listing previous contracts of similar nature, providing a brief description of each.

These are minimal specifications.

Detailed budgets with clearly defined and descriptive cost notes are highly recommended.

The financial proposal of the selected candidate will be reviewed during contract negotiations to determine the final contract price.

The contract will be drawn up during the negotiation stage.