Position Title: Risk and Compliance Officer
The Kenya Conference of Catholic Bishops (KCCB) – General Secretariat is the national administrative, facilitative and coordinative arm through which KCCB undertakes all responsibilities which express the KCCB mission in Kenya.
KCCB is the prime recipient of a grant entitled KCCB-ACTS (Accelerate, Transition, Sustain) awarded by the Centers for Disease Control and Prevention (CDC) under the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR).
KCCB is seeking candidates to fill the position of Risk and Compliance Officer.
KCCB-ACTS/9/2022/04 – RISK AND COMPLIANCE OFFICER
JOB PURPOSE: The Risk and Compliance Officer will report directly to the General Secretary, Kenya Conference of Catholic Bishops (KCCB).
In partnership with senior management, S/He will objectively add value and improve KCCBs programming by bringing a systematic and disciplined approach to the effectiveness of risk management, control, and governance processes.
The successful candidate will possess a thorough knowledge of various operational procedures and a sound judgement.
S/He will assess and enhance the compliance of KCCB ACTS activities/operations with KCCB-specific policies and procedures, Donor rules and regulations, and host country laws.
S/He will identify compliance gaps, analyze the causes of gaps, and work with staff and management to build capacity, enhance general awareness of compliance issues, and assist with the development of action plans that address gaps and strengthen internal controls, systems, and procedures in an efficient manner.
Using a Compliance Assessment tool and other resources, compliance will be evaluated using a risk-based approach across the full range of administrative/operational services, such as contracting / procuring, granting, accounting, budgeting, information technology, administration, human resources, and general office operations.
KEY RESPONSIBILITIES
1. Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.
2. Stays abreast of donor policies, procedures, rules and regulations and Kenyan legal requirements and informs management of significant changes.
3. Reviews and ensures compliance with all local legal requirements including registration, taxes, and local labour laws.
4. Identifies potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future.
5. Assesses proper functioning of systems, internal controls, and procedures.
6. Disseminate an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
7. Assists with improving the awareness and understanding of compliance to assist programs management with the establishment of a “culture of compliance” in each office.
8. Makes recommendations to add or modify existing program systems, policies, and procedures to increase compliance in an efficient manner.
9. Works with the General Secretary and Program Director to develop a risk assessment of the program and serve as the primary point person for updating KCCB ACTS risk register.
10. Works with the General Secretary and Program Director to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation of the plan within the stipulated timelines.
11. Documents the compliance review process/methodology and prepares detailed findings memorandum for management and Board of Ad Hoc Commission for AIDS Relief
12. Review various areas of the KCCB ACTS operations including grants, procurement, stock management, finance, IT, HR, legal compliance and inventory as determined by the risk assessment.
13. Maintains open and regular communications with Senior Management, the General Secretary and the Board of Rad Hoc Commission for AIDS Relief for compliance updates, learning of best practices from other programs, problem-solving options, professional development, etc.
14. In conjunction with KCCB General Secretariat Audit Office, S/He will conduct investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining the confidentiality
15. Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers, and will report to the General Secretary, Program Director and the Board on implementation status on a regular basis.
16. Perform programmatic compliance reviews in specialized program areas such as VMMC, DREAMS etc. as determined by Programs management. 17. All other duties as may be reasonably assigned by the immediate supervisor or KCCB General Secretary
Minimum Qualifications, Experience & Skills
1. Bachelors’ degree in accounting, finance or business administration.
2. Master’s Degree in Finance, MBA or related discipline CPA-K or ACCA.
3. At least 5 years of hand-on experience in audit at the management/supervisory level.
4. In-depth knowledge of United States Government grant and financial regulations, systems and procedures for managing complex grant programs with many partners and customers
5. Self-directed and self-motivated
6. Team player
7. Emotionally intelligent individual, with ability to resolve conflicts professionally.
8. Excellent communication (written and oral)
9. Analytical
10. Interpersonal relations
Other Personal Attributes
1. Integrity
2. High degree of stewardship of resources
3. Interpersonal skills
4. Confidential
5. Detail oriented
6. Adaptable
7. Flexible
8. Result oriented
Application Process
Applications should be addressed to:
GENERAL SECRETARY
KENYA CONFERENCE OF CATHOLIC BISHOPS-GENERAL SECRETARIAT
P.O BOX 13475-00800
NAIROBI
Please apply online through the following portal:
http://portal.karp.or.ke/vacancy/openings
To reach him on or before Monday, 3rd October 2022 at 5pm.
Candidates are requested to submit application letters and detailed CV including names and contacts of three Referees and to include the Position Title on the subject line of the application letter.
For more details about the above positions visit KCCB Website: www.kccb.or.ke under careers and bid
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED