Career Opportunity: Human Resource Assistant
Industry: FMCG
Reporting to: Human Resource Officer
Salary: Competitive
Our Client seeks to hire a competent Human Resource Assistant who will Provide human resources support to the Human Resource department including support to the Human Resource Officer, Administration Officer, Human Resource and Administration Manager relating to human resource functions and adhering to the laid-out policies and procedures within the department and across the company.
Responsibilities
HR Business Partnering
- Act as a consultant to managers and staff regarding HR policies and procedures.
- Resolve employee-related issues and queries.
- Offer support to the assigned departments on all aspects of people management.
- Work with respective line managers to ensure that all employees plan and take their allocated leave days within the year.
- Check that all absences are justified and that the leave policy is adhered to, including supporting documentation.
- End to end management of disciplinary process
Performance Management
- Work closely with managers from your assigned departments to ensure that all staff has goal sheets and job descriptions and that these are communicated to each staff.
- Work closely with line managers to prepare performance review schedules. Send out alerts/reminders to line managers for probation and PIP reviews.
- Attend performance reviews including monthly one-on-one reviews, performance improvement plan (PIP) reviews, and probation reviews.
- Carry out monthly audits of the performance review processes to assess adherence, and prepare monthly reports of the audit findings.
- Carry out training on the performance management system for all new staff.
- Carry out quarterly performance analysis and work closely with respective line managers to instigate applicable performance management measures including, but not limited to, performance improvement plans, performance development plans, rewards, and recognition.
Recruitment, Selection, and Onboarding
- Participate in the hiring process including advertising, interviewing, making job offers to candidates, and giving feedback to unsuccessful job candidates.
- Carry out background checks and obtain references from previous employers and referees to determine applicants’ credibility.
- Work with the respective offices to ensure that applicable tools of the trade (e.g., workstation, stationery, email address, vehicle, computer, airtime, PPEs, etc.) are in place before a new employee joins the organization.
- Carry out orientation for new staff members. This includes staff on short-term contracts.
Employee Relations
- Support new staff members through weekly follow-ups during their first month, to ensure smooth transition and settlement into their new roles.
- Work with respective line managers to address any concerns raised promptly.
- Organize and hold meetings with line managers and staff from the assigned departments. Keep minutes of such meetings and ensure timely closure of the identified areas of improvement.
- Conduct quarterly new employee surveys, compile feedback, and action on the identified areas of improvement.
- Ensure a smooth offboarding process for staff members leaving the organization. This will involve checking that the employee is cleared from all departments (returns company property, notifying IT and payroll about personnel changes, and preparing any paperwork the employee might need to sign and timely processing of final dues).
- Conduct exit interviews for staff members leaving the organization and compile the findings report.
Staff Training and Development
- Conduct staff training on HR policies and procedures including temporary contract staff.
- Carry out a training needs assessment in liaison with the respective line managers and implement actions that may include training sessions, workshops, job shadowing, mentoring, and seminars to address the identified training needs.
Payroll Management
- Send payroll input to the relent department every month. Verify staff overtime hours before sharing the report.
- Ensure all the inputs (new employees, salaries, benefits, deductions, loans including HELB, salaries on hold) are included in the monthly payroll report.
Projects Management
- Manage assigned projects within timelines and budget.
HR Reports
- Compile HR reports from the various HR processes (performance management, recruitment, disciplinary, offboarding, employee engagement, etc).
Other duties;
- Ensure adherence to labor laws, regulations, and policies that concern the running of HR functions.
- Maintain the strictest level of confidentiality and professionalism when dealing with information concerning employees and the company including medical records, salaries, grievances, company performance, pricing policies, marketing plans, new products development, and any other information.
- Adhere to the Kaizen principles in particular the HR Hoshin Kanri strategies in everyday activities.
- Ensure the daily tasks are carried out following HR department guidelines and that tasks are completed in time and are of high quality.
- Embrace, practice, and uphold our core values: respect, integrity, continual improvement, customer focus, team spirit, openness, and honesty.
- Perform other duties as allocated.
Qualifications and Requirements
- Diploma in Human Resource Management or Certified Human Resource Professional qualification (CHRP).
- At least one year of experience in an HR-related position.
- Proficiency in Microsoft Excel, Microsoft Word, Outlook, and PowerPoint.
- Knowledge of labor laws and government regulations that concern workplaces and employment matters.
- Thorough understanding of human resource practices and industry trends.
- Ability to manage deadlines and stressful situations.
- Attention to detail.
- Strong interpersonal and communication skills.
- Highly motivated individual.
- Resilience – deal effectively with pressure; remain optimistic and persistent, even under adversity, and recover quickly from setbacks.
- Flexibility – be open to change and new information; rapidly adapt to new information, changing conditions, or unexpected obstacles.
How to Apply
If you are up to the challenge, and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Human Resource Assistant – FMCG) to jobs@corporatestaffing.co.ke on or before 27th June 2022.